Facilities Coordinator Job at Haynes and Boone, LLP
At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.
Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone will move its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as
The Best Lawyers in America directory (Woodward/White, Inc.) and the
Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having a diverse workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.
This non-exempt position is responsible for repair and maintenance of the facilities and related equipment as well as for a provision of continuous support to the Manager of Facilities, in the delivery of key projects and strategic priorities of the department.
Essential Duties
- Directly responsible for maintaining a preventive maintenance program within the confines of an annual budget. This includes all heating, air conditioning, as well as maintenance and repair of buildings and equipment.
- Serve as Facility Emergency Response Coordinator.
- Responsible for service and maintenance on speaker phones, projectors, screens and appliances.
- Work closely with the Building Security and Office Administrators in coordination with the Facilities Manager.
- Address customer inquiries and complaints and escalate issues to the Facility Management Team, as needed.
- Assist in the preparation of internal correspondence, power point presentations, reporting and other duties related to formal announcements.
- Perform minor furniture repairs and schedule approved repairs, as needed.
- Coordinate minor leasehold improvements and schedule approved repairs.
- Replace lights in areas not controlled by property management; and
- Perform periodic inspections of mechanical parts involved with systems such as HVAC, plumbing and electrical.
- Coordinate access and schedule monthly vendor maintenance.
- Responsible for verbal and written monthly status report to the Manager. of Facilities
- Responsible for regular inspections of the offices, active identification of issues and resolution.
Other Duties
- Assist with conference room set-ups when needed and reconfigurations;
- Assist in after-hours relocation of Firm employees;
- Provide training to new and existing employees; and
- Perform other related duties as assigned.
- Assist with off site events with approval from the Manager of Facilities.
Reporting Relationship
The Facilities Coordinator reports directly to the Manager of Facilities.
Subordinate staff: None
Qualifications
Knowledge/Experience
The Facilities Coordinator must have a working knowledge of mechanics and electricity. Must understand the assembly design of systems furniture. Must be knowledgeable in inventory control, maintenance procedures and the use of hand tools. Prior exposure to Facilities - related projects is preferred.
Skills
The Facilities Coordinator should possess the ability to perform minor repairs on appliances and office equipment. Must be able to coordinate maintenance and repair activities on office space and major equipment items. Must be able to handle a multitude of tasks unsupervised in a timely manner. The Facilities Coordinator should possess excellent written and verbal communication skills, superb time and project management skills, demonstrate flexibility, adaptability as well as the ability to work well under pressure. Knowledge of basic MS Office Suite is required and experience with utilizing Smartsheet would be a plus.
Education
The Facilities Coordinator position requires a high school diploma and two years related experience.
Physical Demands
While performing the duties of this job, the Facilities Coordinator is frequently required to remain in a stationary position, move around the office, reach, ascend/descend or balance; position self to perform regular maintenance and repairs on office machinery; operate power tools, inspect office machinery.
The Facilities Coordinator must frequently move up to 10 pounds and occasionally move up to 50 pounds.
Must frequently be able to inspect office space for maintenance issues and identify specific repairs.
Working Conditions
Office environment. Occasional travel within the Dallas–Fort Worth Metroplex area required.
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