Facility Security Officers (FSOs) and Administration Support Job at General Dynamics Mission Systems, Inc
General Dynamics Mission Systems, Inc National City, CA 91950
Basic Qualifications :
NOTE: Manager is looking for this candidate to have the FSO (Facilities Security Officer) Certification
Responsibilities for this Position:
Seeking a Facility Security Officers and Administration Support person to manage security in the GDMS National City facilities.
As a Senior Advanced Business Function Associate, (Facility Security Officers and Administration Support), you’ll be responsible for providing a full-range of administrative support to multiple managers and/or directors, working on complex assignments requiring independent action and a high degree of initiative. As a talented and energetic multi-tasker, you’ll relieve management of administrative details and allow them to concentrate on business activities. Your poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times will be key to your success. It’s your chance to put your talent to the ultimate test.
Job Description:
The Facility Security Officer (FSO) manages, administers, and coordinates the DOD or other industrial security program and other security activities to ensure compliance with government and company security policies and procedures.
Responsibilities include:
Administrate personnel security clearance processes to include coordinating initial clearance submissions and periodic reinvestigations of staff, providing guidance and instruction to staff to ensure completion of security paperwork, collection of ink or electronic fingerprinting of initial clearance candidates, and providing follow-up clearance report status on processed clearances to managers for specific contracts. Working with other security officers to include GDMS, Navy Base and ship access, and shipyards security to obtain access and security badging for all GDMS employees.
Maintain all security documentation and files in accordance with DSS requirements.
Maintain FCL documentation and submission in accordance with DSS requirements.
Provide Federal Agency or component personnel suitability processing support and coordination.
Provide and document new employee security briefings, exit interviews and debriefing, investigate and report security violations and incidents.
Maintain classified holdings and prepare classified transmittal's in accordance with NISPOM guidelines and requirements.
Manage and develop annual refresher training to include preparing necessary documentation in support of the DSS audits.
Provide security support to Human Resources, Contracts, and Proposal teams.
Advise personnel of their reporting requirements, both personal/administrative and compliance/incident-related reports.
Interpret government policies for the development and implementation of security plans and procedures.
Maintain a working relationship with DSS or other Federal Agencies and each contract’s security office for processing and maintaining employee clearances or suitability determinations.
Develop and maintain effective “Document Inventory and Control Program” for management of classified systems, media, and documents.
Create and update security plans, procedures, and instructions.
Participate in the development and execution of security education programs.
Supervise daily security activities and enforce government and company security policies.
Perform access control responsibilities including managing badges, access cards and visit requests, as required.
Qualifications:
3+ years of experience as AFSO or FSO.
Administration support position:
GDMS is looking for a highly organized and detail-oriented Administrative Assistant to keep our National City office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support.
Administrative Assistant Job Description: Duties and Qualifications:
The core duties and responsibilities of the Administrative Assistant revolve around supporting others. Your job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:
Qualifications
High School diploma or equivalent is required plus a minimum of 5 years of relevant experience.
CLEARANCE REQUIREMENTS:
Department of Defense Secret security clearance is required within a reasonable period of time. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
CLEARANCE REQUIREMENTS:
Department of Defense Secret security clearance is required within a reasonable period of time. Applicants selected will be subject to a U.S. Government security investigation and must meet eligibility requirements for access to classified information. Due to the nature of work performed within our facilities, U.S. citizenship is required.
NOTE: Manager is looking for this candidate to have the FSO (Facilities Security Officer) Certification
Responsibilities for this Position:
Help make the technologies, products and services that make a difference. That’s the opportunity that’s waiting for you at General Dynamics Mission Systems. We help our nation’s heroes keep our nation safe by creating solutions so advanced, they redefine innovation for the world. It’s an amazing challenge. And it’s waiting for you now.
Seeking a Facility Security Officers and Administration Support person to manage security in the GDMS National City facilities.
This position is responsible for creating a secure environment for employees, vendors, and company visitors.
As a Senior Advanced Business Function Associate, (Facility Security Officers and Administration Support), you’ll be responsible for providing a full-range of administrative support to multiple managers and/or directors, working on complex assignments requiring independent action and a high degree of initiative. As a talented and energetic multi-tasker, you’ll relieve management of administrative details and allow them to concentrate on business activities. Your poise, initiative, trustworthiness, timeliness, precision, and adherence to confidentiality at all times will be key to your success. It’s your chance to put your talent to the ultimate test.
What you’ll experience:
- A team of bold thinkers committed to exploring what’s next
- Opportunities to gain new knowledge - as it’s discovered
Job Description:
The Facility Security Officer (FSO) manages, administers, and coordinates the DOD or other industrial security program and other security activities to ensure compliance with government and company security policies and procedures.
The FSO will process and review personnel security clearances and maintain all security documentation, files, and clearance and suitability rosters in accordance with government requirements.
The FSO will have an understanding and experience of the NISPOM and general security requirements for DOD and other Federal agencies.
Supervise daily security activities, enforce control, and ensure company security policies are strictly followed. Manage and monitor daily activities concerning entry and exit, video security, and other devices related to security. The level of related FSO duty support constitutes approximately 50% of the overall duties of the position.
The Administration position duties consume the large part of the position at approximately 50% of the time.
Responsibilities include:
Administrate personnel security clearance processes to include coordinating initial clearance submissions and periodic reinvestigations of staff, providing guidance and instruction to staff to ensure completion of security paperwork, collection of ink or electronic fingerprinting of initial clearance candidates, and providing follow-up clearance report status on processed clearances to managers for specific contracts. Working with other security officers to include GDMS, Navy Base and ship access, and shipyards security to obtain access and security badging for all GDMS employees.
Maintain all security documentation and files in accordance with DSS requirements.
Maintain FCL documentation and submission in accordance with DSS requirements.
Provide Federal Agency or component personnel suitability processing support and coordination.
Provide and document new employee security briefings, exit interviews and debriefing, investigate and report security violations and incidents.
Maintain classified holdings and prepare classified transmittal's in accordance with NISPOM guidelines and requirements.
Manage and develop annual refresher training to include preparing necessary documentation in support of the DSS audits.
Provide security support to Human Resources, Contracts, and Proposal teams.
Advise personnel of their reporting requirements, both personal/administrative and compliance/incident-related reports.
Interpret government policies for the development and implementation of security plans and procedures.
Maintain a working relationship with DSS or other Federal Agencies and each contract’s security office for processing and maintaining employee clearances or suitability determinations.
Develop and maintain effective “Document Inventory and Control Program” for management of classified systems, media, and documents.
Create and update security plans, procedures, and instructions.
Participate in the development and execution of security education programs.
Supervise daily security activities and enforce government and company security policies.
Perform access control responsibilities including managing badges, access cards and visit requests, as required.
Qualifications:
3+ years of experience as AFSO or FSO.
Minimum of 6 years’ experience in security field.
Facility Security Officer (FSO) Certification.
Knowledge of the government security and information assurance processes.
Demonstrated ability to in-processing and maintain +50 new employees and Independent Contractors.
Demonstrated ability to provide employees with personnel security guidance, consistent with the 13 adjudicative guidelines, to best assist them managing their clearances.
Experience with protection requirements for handling and safeguarding Personally Identifiable Information (PII).
Experience with JPAS, NISS, and e-QIP.
Communicate effectively with Corporate Executives to provide status updates, ensure compliance with NISPOM requirements, and provides guidance on security related questions or concerns.
Excellent oral and written communication skills.
Superior organizational skills.
Proficient in MS Office Suite.
Completion of FSO Program Management for Possessing (Preferred) Facilities or completion within six months from start date as per NISP IS023.16.
Must be able eligible for or have active DoD Secret Security Clearance.
Administration support position:
GDMS is looking for a highly organized and detail-oriented Administrative Assistant to keep our National City office running smoothly and efficiently. This is a great opportunity to assist our employees with diverse projects and provide general administrative support.
Administrative Assistant Job Description: Duties and Qualifications:
The core duties and responsibilities of the Administrative Assistant revolve around supporting others. Your job duties can vary widely, not just from job to job, but from day to day at the same job. On any given day, they may perform a variety of tasks, such as:
Answer phones and greet visitors
Schedule appointments and maintain calendars
Schedule and coordinate staff and other meetings
Collate and distribute mail
Prepare communications, such as memos, emails, invoices, reports and other correspondence
Write and edit documents from letters to reports and instructional documents
Create and maintain filing systems, both electronic and physical
Manage accounts and perform travel claims using company CONCUR claim submission systems.
At the core, the Administrative Assistant is a support position, meaning that communications and decision-making are paramount. A few of the specific skills that all administrative assistants should possess include:
Decision-making: Administrative Assistants have to make independent decisions on a daily basis, addressing the best way to handle specific tasks.
Communications and collaboration: An Administrative Assistant must collaborate with other administrators and support personnel, management and clients on a regular basis.
Organizational skills: Organization and prioritization are the core elements of the Administrative Assistant’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
Qualifications
3+ years of experience in administration support
Knowledge of the government security and information assurance processes.
Demonstrated ability to in-processing and maintain +50 new employees and Independent Contractors.
Communicate effectively with Corporate Executives to provide status updates, ensure compliance with company requirements.
Excellent oral and written communication skills.
Superior organizational skills.
Proficient in MS Office Suite.
Must be able eligible for or have active DoD Secret Security Clearance.
What you bring to the table:
- High School diploma or equivalent plus a minimum of 3+ years of relevant experience
- Work as a team member or independently with minimal supervision, with or without established procedures
- Open to new ideas and can serve as a champion for change and acts to support change when directed from management
- Distinct understanding of the general and technical aspects of the job and the function
What sets you apart:
- Exceptional interpersonal skills and a professional demeanor in interacting with a wide variety of people
- Strong organization and time management skills, attention to detail and penchant for accuracy, and ability to multi-task high priorities
- Consistently displays high performance attributes
General Dynamics Mission Systems (GDMS) engineers a diverse portfolio of high technology solutions, products and services that enable customers to successfully execute missions across all domains of operation. With a global team of 12,000+ top professionals, we partner with the best in industry to expand the bounds of innovation in the defense and scientific arenas. Given the nature of our work and who we are, we value trust, honesty, alignment and transparency. We offer highly competitive benefits and pride ourselves in being a great place to work with a shared sense of purpose. You will also enjoy a flexible work environment where contributions are recognized and rewarded. If who we are and what we do resonates with you, we invite you to join our high performance team!
General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran
General Dynamics is an Equal Opportunity/Affirmative Action Employer that is committed to hiring a diverse and talented workforce. EOE/Disability/Veteran
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