Front Desk Coordinator (4722C) - School of Info Operations Job at University of California Berkeley
Front Desk Coordinator (4722C) - School of Info Operations About Berkeley
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The School of Information (I School) advances knowledge and practice everywhere humans interact with digital technologies. Through interdisciplinary research and teaching we are committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our faculty conduct research in human-computer interaction (HCI), security and privacy, applied data science, and technology in developing regions.
We currently offer three professional master's degrees and an academic doctoral degree. Our Master of Information Management and Systems (MIMS) program trains students for careers as information professionals and emphasizes project-based learning. Our Master of Information and Data Science (MIDS) program is an online degree designed for working professionals with career goals in the emerging field of data science. The newly launched Master of Information and Cybersecurity (MICS), also offered online, offers a holistic approach to cybersecurity and prepares students for professional careers in cybersecurity. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.
The Front Desk Coordinator is responsible for overseeing the operations of the School of Information's main office front desk, acting as a central point of information for the School community, ensuring the smooth functioning of the main office, and supporting the Head of School's office.
Application Review Date
The First Review Date for this job is: November 28, 2022 - Open Until Filled
Responsibilities
50% Administers and manages the School of Information front desk office which includes activities in the following areas: human resources, facilities, administrative operations for Head of School, communications, IT, and safety. Is the central point of information for the School of Information community. Plans and manages the workflow and related processes and procedures for student employees, including all office administration and related functions. Determines need for general office equipment and supplies. Makes purchases for the office using a procurement card. Responsible for providing receipts/invoices to reconcile card purchases.
20% Helps maintain South Hall facilities, including coordinating projects with campus facilities staff and contractors, point of contact for building problems and emergencies, basic maintenance of shared spaces, managing keys and room reservations, coordinating faculty and student office moves. Primary South Hall safety officer, responsible for inspecting building fire extinguisher systems, maintaining signage, and emergency evacuation plans.
15% Provides support to the Dean and Assistant Dean, as needed. Oversees and ensures the daily administrative operations run smoothly for the executive's office. Manages Head of School's calendar, makes appropriate travel arrangements, oversees administrative and logistical arrangements for conferences and meetings, and handles sensitive and confidential information.
10% Coordinates with the Associate Director of External Relations to help ensure events run smoothly from beginning to end. Organizes catering for faculty and staff events.
5% Participates in continuing education to maintain skills.
Required Qualifications
High school diploma and/or equivalent certification/experience/training.
Good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
Interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
Preferred Qualifications
Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
Salary & Benefits
The starting pay for this position is $27.19 to $31.16 hourly, commensurate with experience. This is a 100% FTE career position eligible for full benefits.
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/ default/files/migrated_files/ employers/poster_screen_ reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=45594&PostingSeq=1
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bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.
The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.
We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles , our Principles of Community , and our Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu .
Departmental Overview
The School of Information (I School) advances knowledge and practice everywhere humans interact with digital technologies. Through interdisciplinary research and teaching we are committed to expanding access to information and to improving its usability, reliability, and credibility while preserving security and privacy. Our faculty conduct research in human-computer interaction (HCI), security and privacy, applied data science, and technology in developing regions.
We currently offer three professional master's degrees and an academic doctoral degree. Our Master of Information Management and Systems (MIMS) program trains students for careers as information professionals and emphasizes project-based learning. Our Master of Information and Data Science (MIDS) program is an online degree designed for working professionals with career goals in the emerging field of data science. The newly launched Master of Information and Cybersecurity (MICS), also offered online, offers a holistic approach to cybersecurity and prepares students for professional careers in cybersecurity. Our Ph.D. program equips scholars to develop solutions and shape policies that influence how people seek, use, and share information.
The Front Desk Coordinator is responsible for overseeing the operations of the School of Information's main office front desk, acting as a central point of information for the School community, ensuring the smooth functioning of the main office, and supporting the Head of School's office.
Application Review Date
The First Review Date for this job is: November 28, 2022 - Open Until Filled
Responsibilities
50% Administers and manages the School of Information front desk office which includes activities in the following areas: human resources, facilities, administrative operations for Head of School, communications, IT, and safety. Is the central point of information for the School of Information community. Plans and manages the workflow and related processes and procedures for student employees, including all office administration and related functions. Determines need for general office equipment and supplies. Makes purchases for the office using a procurement card. Responsible for providing receipts/invoices to reconcile card purchases.
20% Helps maintain South Hall facilities, including coordinating projects with campus facilities staff and contractors, point of contact for building problems and emergencies, basic maintenance of shared spaces, managing keys and room reservations, coordinating faculty and student office moves. Primary South Hall safety officer, responsible for inspecting building fire extinguisher systems, maintaining signage, and emergency evacuation plans.
15% Provides support to the Dean and Assistant Dean, as needed. Oversees and ensures the daily administrative operations run smoothly for the executive's office. Manages Head of School's calendar, makes appropriate travel arrangements, oversees administrative and logistical arrangements for conferences and meetings, and handles sensitive and confidential information.
10% Coordinates with the Associate Director of External Relations to help ensure events run smoothly from beginning to end. Organizes catering for faculty and staff events.
5% Participates in continuing education to maintain skills.
Required Qualifications
High school diploma and/or equivalent certification/experience/training.
Good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
Interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
Preferred Qualifications
Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications.
Salary & Benefits
The starting pay for this position is $27.19 to $31.16 hourly, commensurate with experience. This is a 100% FTE career position eligible for full benefits.
For information on the comprehensive benefits package offered by the University visit:
https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html
Conviction History Background
This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.
Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
https://www.eeoc.gov/sites/ default/files/migrated_files/ employers/poster_screen_ reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct
To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=45594&PostingSeq=1
jeid-6a96e12b1c54d54a9456838e8f520922
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.