• High school diploma or equivalence.
• Experience in secretarial or administrative work.
• Ability to organize and prioritize tasks in accurate and timely manner.
• Ability to coordinate a variety of work activities and work as part of a team.
• Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
• Experience with fiscal and/or budget management.
• Ability to effectively communicate verbally in a courteous manner with internal and external contacts.
• Ability to communicate effectively both orally and in writing.
• Ability to develop and maintain accurate and comprehensive records and files.
• Skilled in operating office equipment, including copiers, fax machines and multi-line telephones.
• Ability to operate a personal computer with Microsoft Windows and Office software, including Outlook, Excel, Power Point, Publisher, and Word.

• Bachelor’s degree preferred.
• Two years’ experience in complex secretarial or administrative work in a fast-paced environment.
• Experience working with federally funded programs or projects, particularly those involving high school students.
• Applicants who have succeeded in overcoming obstacles like those encountered by Talent Search population.
• Bilingual candidates with Spanish proficiency.
• Experience working with SAP to reconcile budgets, enter purchase orders, requisitions, and other financial documents.
• Experience with Excel worksheets to manage budgets, including formulas and complex data analysis.
• Willingness to work occasional nights and weekends.
• Commitment to student community of inclusiveness, diversity, and social justice.

• Prioritize, schedule, and coordinate general flow of work through office.
• Initiate work assignments as appropriate.
• Monitor due dates of all assignments, projects and associated intermediate steps for supervisor and track items due for timely submission.
• Train personnel how to implement policies and procedures.
• Analyze unforeseen problems and new situations as they arise during the implementation of policies and procedures and take steps to handle problem or situation.
• Identify areas where improvements can be made throughout the work unit in relation to administrative tasks and communication flow.
• Implement change and/or present recommendation to supervisor.
• Review a variety of periodic forms and reports being submitted to supervisor for accuracy.
• Manage and coordinate large events.
• Determine and maintain confidentiality of information.
• Supervise, train, and evaluate assigned personnel.
• May be responsible for setting up a system to effectively allocate funds in each budget category, monitor expenditures, and prepare Month End Reports, as well as assisting in the preparation of quarterly reports.
• May make independent spending decisions within the maintenance and operations budget; may evaluate cost effectiveness of spending decisions.
• Calendar meetings and appointments for supervisor and self.
• Type a wide variety of documents such as meeting minutes, letters, memos, proposals, reports, publications, and grant proposals.
• Initiate action in order to complete periodic forms and reports and submit by established deadline.
• May prepare and tabulate travel advances, applications, and vouchers based on information provided by traveler; may itemize travel receipts.
• May make travel arrangements.
• Maintain complex files of correspondence, forms, reports, and other materials. Perform other duties as assigned.

Texas State University is an Equal Employment Opportunity/Affirmative Action Employer, committed to inclusive thought and action in support of our diverse community. Individuals from historically underrepresented groups and all those who share our commitment to inclusivity and passion for the strength of our diversity are strongly encouraged to apply.
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Employment with Texas State University is contingent upon the outcome of record checks and verifications including criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.


Texas State University is a tobacco-free campus. Smoking and the use of any tobacco product will not be allowed anywhere on Texas State property or in university owned or leased vehicles.


Texas State University is a member of the Texas State University System. Texas State University is an EOE.


Texas State is committed to increasing the number of women and minorities in administrative and professional positions.