Position Description
The Grants/Administrative Officer will coordinate and support FRF leadership and accounting teams of all FRF grant awards (with special focus at USG and European donors). The Grants Officer will report to FRF President and FRF CFO and will ensure effective and efficient grant making processes. S/he is responsible for ensuring the preparation, implementation, monitoring, and completion of project grants, ensuring compliance with the financial management, reporting, and accountability requirements of USG and European donors and FRF regulations.

Essential Functions
The Grants Officer’s specific responsibilities will include, but are not limited to:
- Support FRF in the administration of USG and European grants, ensuring compliance with USG, USAID, NED and other donors’ guidelines
- Participate in site visits of FRF regional offices, current and future subgrantees, evaluating usage of grant funds and administrative areas to determine level of risk; provide recommendations to grant execution based on assessment.
- In consultation with the CFO, provide direction and guidance to Grantees on fund management and control, as needed.
- Support the CFO in the conduct of post-award orientation meetings with the grantees to ensure that all terms/conditions of the contract /grant were understood.
- In coordination with the CFO, perform periodic evaluations in order to review compliance with grant requirements and USG and European regulations. Detect and resolve implementation problems.
- Support the CFO in the administration and oversight of grant expenditures in accordance with USG and European guidelines.
- Maintain good reporting processes for all grants, reporting any grants pipeline issues to management on a monthly basis.
- Monitor milestone table budget to ensure project expenditures versus milestones and milestone means of verification.
- Collect progress reports on the implementation of milestone activities.
- Assist with tracking costs of grants
- Maintain and update a detailed grants status calendar and grants filing system (physical & electronic)
- Ensure FRF compliance with government requirements
- Ensure the proper presentation and safekeeping of accurate and complete supporting information for audit purposes
- Assist in the preparation of all supporting information for audits and contacting finance and accounting staff as needed
- Guarantee the reliability and integrity of supporting documentation and reports

Qualifications

Education
A Bachelor’s degree and 8 years of directly relevant experience required.

Skills and Experience
- At least 8 years of relevant work experience in a similar position
- Familiarity with USG regulations

- Excellent communication skills in English and Russian languages, desirable – good skills of one of languages where FRF offices are based (Ukraine, Georgia, Poland, Germany, Belgium, Lithuania, or Estonia)
- Strong writing and editing skills
- Proficiency in Excel and MS Word
- Experience in budget review and monitoring with development projects
- Experience in budget analysis and cost controls in development projects
- Demonstrated capacity to work effectively with teams
- Excellent people skills at all levels, cultural sensitivity, ability to work well under pressure, negotiate diplomatically, and the ability to work well in a multicultural and multi-disciplinary work environment
- Ability to prepare presentations and reports
- Willingness to work and travel in all project areas or to be based in one of FRF regional offices

Additional Information

To be considered, please include a cover letter explaining your interest in the position.

All your information will be kept confidential.

FRF is committed to creating a diverse team and is proud to be an equal opportunity employer. We know that representation matters in the workplace and with our partners; to that end we are committed to a hiring process grounded in equity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, citizenship or immigration status, national origin, genetic information, gender identity, gender expression, sexual orientation, marital status, veteran status, political ideology, the presence of any physical, mental, or sensory disability, age, or any other status or characteristic protected by federal, state, or local law. FRF is a smoke-free workplace.

Applications close January 15, 2023. Applicants will be reviewed on a rolling basis and a promising candidate may be selected before the closing date.

How to apply:

Applicants should submit an application to include a cover letter and résumé through the indeed website

Job Type: Full-time

Pay: $80,000.00 - $90,000.00 per year

Schedule:

• Monday to Friday

Experience:

• Negotiation: 8 years (Preferred)

Work Location: Remote

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