Grants Manager Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Grant Coordinator
Job Category
Staff & Executive - Grants Management
Department
Inst-Hth,Hth Care Pol&Agng Res
Overview
New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.
Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.
Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Grants Coordinator in the Business Department within the Institute for Health, Health Care Policy and Aging Research.
The Grants Coordinator position reports to the Chief Financial Officer and is responsible for providing support to further the IFHHCPAR Mission. This position will be responsible for assisting faculty with budget development, initiating, navigating and managing the Rutgers Research Administration Proposal Submission System. The Grants Coordinator will be responsible for maintaining the IFH submissions and awards files and coordinating notification and reminders of interim and final progress report due dates, verifying faculty and staff completion of the eCOI prior to submission. The Grants Coordinator will assist faculty with understanding and interpreting sponsor guidelines and provide administration support from pre – post award.
Among the key duties of this position are the following:
The Grants Coordinator position reports to the Chief Financial Officer and is responsible for providing support to further the IFHHCPAR Mission. This position will be responsible for assisting faculty with budget development, initiating, navigating and managing the Rutgers Research Administration Proposal Submission System. The Grants Coordinator will be responsible for maintaining the IFH submissions and awards files and coordinating notification and reminders of interim and final progress report due dates, verifying faculty and staff completion of the eCOI prior to submission. The Grants Coordinator will assist faculty with understanding and interpreting sponsor guidelines and provide administration support from pre – post award.
Among the key duties of this position are the following:
- Initiates and manages funding proposals via the Rutgers Research Administration Proposal submission system (RAPSS).
- Assists faculty with budget development and funding proposal administrative requirements.
- Assists in maintaining internal IFH proposal submission and awards spreadsheet and electronic copy of files on IFH Research shared drive.
- Coordinates timely notifications/reminders to faculty for all interim and final report due dates.
- Responsible for pre – post award and work closely during the grant submission process with Faculty to ensure all information is accurate, uploaded and submitted to ORSP for final review prior to funder submission.
- Work closely with ORSP through the submission process, tracking & updating the PI on the status.
- Under direction of the Chief Financial Officer, provides support in developing financial analysis on financials and projections based on the monthly oracle reports.
- Under direction, provides support with post award processes including: Award notification in RAPSS and Department reconciliation. When awards are approved, work with the PI to develop and submit a re-budget.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
FLSA
Exempt
Grade
24S
Position Salary
Annual Minimum Salary
62326.000
Annual Mid Range Salary
74738.000
Annual Maximum Salary
88704.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelors’ Degree in Business Administration or a related field plus at least three (3) years, five (5) preferred, of administrative experience in a government agency, university setting, or large business office.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Must have strong computer skills with a working knowledge of all Microsoft products: Word, Excel, PowerPoint.
- Proficiency with Rutgers Administrative Proposal Submission System (RAPSS) and working knowledge of web-based searches and on-line forms.
- Must be proactive and service-oriented and remain productive and pleasant under the pressure of multiple deadlines.
Preferred Qualifications
Equipment Utilized
Physical Demands and Work Environment
- Occasional travel to various Rutgers campuses for meetings.
Special Conditions
Posting Details
Posting Number
23ST0736
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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