HIM Birth Certificate Associate Job at LCMC Health
LCMC Health
We are a New Orleans-based, non-profit health system on a mission: to provide the best possible care for every person and parish in Louisiana and beyond, and to put a little more heart and soul into healthcare along the way. And that means we do things a little differently around here.
Treating people like family is the LCMC Health way, and it always has been. Founded by Louisiana's first freestanding children's hospital, we have grown into a healthcare system that is built to serve the unique needs of our communities and families.
Today, we offer six hospital locations: Children's Hospital New Orleans, East Jefferson General Hospital, New Orleans East Hospital, Touro, University Medical Center New Orleans, and West Jefferson Medical Center. We also offer a network of urgent care centers across the greater New Orleans area. With over 2,800 physicians specializing in everything from head to toe, our community can count on us to provide the right care, right where they need it.
JOB DESCRIPTION:
Why a Great Place to Work:
You’re more than your job. Everyone is. And that’s what makes you great at your job—all the little extras you bring to work every day, the things that make you you. At LCMC Health we value those things about you, because we know that all those little extras add up to extraordinary. And we’ve built a culture that supports and celebrates the extraordinary. You’ll see it when you come to work here, in the spirit of our places and the faces of our people. And every patient we heal, every family we comfort, every life we improve is the outcome of countless little extras adding up to an extraordinary result. Join LCMC Health, and you’ll find that our everyday makes it easy to live your extraordinary.
Essential Functions:
The HIM Birth Certificate Associate is responsible for ensuring birth certificates are completed accurately and timely for all newborns. The position requires the Birth Certificate Coordinator be familiar with the use of the Louisiana Electronic Registrar system and maintains their Acknowledgement Of Paternity (AOP) training annually. As the main registrar for the LCMC hospitals, this individual is responsible for ensuring that the facility is meeting all state requirements. This individual will be responsible for keeping current all related forms and information provided to the patient. This individual will help train and direct individuals that will be assisting in the birth registration process.
Prepares, processes, and ensures an accurate birth certificate is created for all deliveries: Obtains parent's legal signature on all official documents when necessary and completes and submits correctly birth certificates within 5 (five) working days of discharge.Maintains and corrects all birth certificates returned to Health Information Management Department within 5 working days of receipt. Contacts physicians if the birth certificate is not signed within 5 (five) days after discharge. Processes, completes, and submits birth certificate according to Louisiana State guidelines within appropriate time frame electronically. Maintains minimal error state rate on daily processing. Fills out Paternity Declaration forms for single mothers unmarried parents as needed within 5(five) days of discharge and make copies of acknowledgment to be scanned into baby's record. Forwards Paternity acknowledgments to vital Statistics and send a copy to Louisiana Paternity Establishment.
Establishes and maintains effective working relationships with those contacted in the course of work: Communicates clearly and concisely, both orally and written. Understands and follow oral and written instructions. Responds to requests and inquires in a timely manner. Completes data abstracts for outside agencies. Maintains good communication with physicians, patients, parents, other clinicians, and the state
Familiar with policies and procedures with regards to Birth Certificate Processing and HIM Operations: Follows appropriate policy and procedures with regards to birth certificate processing and HIM Operations and all Birth Certificate workflows related to Epic. Files and retrieves records, documents, and correspondence in a timely manner and in accordance with specific instructions and established procedures. Assures all birth certificate associated documents are properly filed on newborn records. Navigates through all sections within the LEERS system.
Other duties as assigned: Other duties and projects as assigned, including but not limited to, assisting with other projects as needed, and attending required staff meetings and educational sessions.
Job Qualifications:
Education:
Minimum Required: High School diploma or equivalent.
Preferred: Associates degree
Experience:
Minimum Required: 1 years related experience in a customer service-related position such as hospital, clinic, medical office, business services/revenue cycle, front line registration, financial counseling, banking, retail or hospitality or pursuing degree in a healthcare related field
The above job summary is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.
WORK SHIFT:
This job description is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. LCMC Health reserves the right to amend and change responsibilities to meet organizational needs as necessary.
LCMC Health is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.
Application for Employment
It is the policy of all member hospitals and facilities of the LCMC Health System (Louisiana Children’s Medical Center, Children’s Hospital of New Orleans, Touro Infirmary, University Medical Center New Orleans, New Orleans East Hospital, and West Jefferson Medical Center as well as its centers of health care and physician services, East Jefferson General Hospital, Woldenberg Village, Crescent City Physician Inc., and New Orleans Physician Services) to provide equal employment opportunities for all employees and applicants without regard to race, color, religion, sex, age, national origin, citizenship, marital status, gender identity, sexual orientation, veteran status, physical or mental disability, or any other protected status in regard to any position for which the employee or applicant may qualify.
Instructions to Applicant
1. You must fully and accurately complete the Application for employment. Incomplete applications will not be considered. LCMC Health and its members may use the information given in the application to investigate the applicant's previous employment and background.
2. The Application for Employment will be considered inactive after 180 days. If you wish to be considered after that time, you must complete a new Application for Employment.
3. If you are hired, proof of citizenship or immigration status will be required to verify your lawful right to work in the United States.
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