HR Administrative Assistant, Summer 2023 Job at Endeavor Operating Company, LLC
Job Description
Job Title: Summer HR Administrative Assistant
FLSA Status: Non exempt
Department: Human Resources
Position Summary: Day-to-day administrative support for executing, maintaining and proactively supporting the Human Resource initiatives to meet operation, organization and strategic goals and objectives.
Position Responsibilities
Operations
- Provide administrative support for HR department
- Ensure that office files are maintained with a commitment to ensure confidentiality of paperwork
- Maintain and update I9, W2, New Hire Requisition, DCF/VEHCHS binders per retention standards
- Compete verification of employment and other required employee paperwork
- Ensure legal compliance with all State and Federal postings in the HR department and throughout campus
- Ensure that the HR offices are neat, clean, organized
- Coordinate, appropriate, approved communication for newsletters and other HR department information
HR Systems
- Ensure that the relevant HR database(s) are up to date, accurate and in compliance with applicable regulations
- Process employee new hire and termination information
- Coordinate, process and enter internal change sheets with authorized signatures
Onboarding
- Initiate, schedule, prepare and complete paperwork for orientation. Ensure paperwork is up-to-date and filed according to company, State and Federal guidelines
- Initiate, complete and submit end to end processing of new hires, including all paperwork, orientation and completed personnel files
Communication
- Create a learning environment for all Academy members and embrace/support an open door policy
- Proactively solve problems, make decisions and turn new ideas into action both on your own and taking partnership with others
- Adhere to all company policies, procedures and business ethic codes
- Other duties as assigned
Knowledge, Skills and Ability
- Knowledge or interest in applicable laws and regulations related to Human Resources
- Administrative experience
- Proficient with MS Office and data entry
- Ability to exhibit great guest service skills, including excellent phone skills
- Ability to work with confidential information and maintain confidentiality
- Respond with urgency to employee requests
- Ability to maintain a high level of conduct and ethics in all employee and guest relations
- Highly organized with the ability to juggle multiple projects
- Ability to multi-task in a fast-paced organization
- A superior work ethic
- Desire to work collaboratively with colleagues
- Excellent written and verbal communication skills
Preferred Skills
- HR experience working in an environment with a combination of exempt/non-exempt/seasonal employees
- Florida notary
- Bilingual
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