HR Manager Job at Kodiak Building Partners
Overview:
PRIMARY RESPONSIBILITIES:
Employee Relations
Payroll Administration
Compliance
Benefit Administration
Safety
Full Cycle Recruiting
EDUCATION AND EXPERIENCE:
POSITION SUMMARY:
The HR manager will provide strategic leadership and operational administration of human resources initiatives for Kodiak Building Partners. This position is responsible for the administration of all HR functions, including employee relations, benefits and compensation administration, workforce planning and recruitment, payroll administration, and change management.
PRIMARY RESPONSIBILITIES:
Employee Relations
- Assists with the development of Human Resources policies for the company regarding employee relations.
- Partners with management to communicate Human Resources policies, procedures, programs, and laws.
- Recommends employee relations practices necessary to establish a positive employer-employee relationship and promote a high level of employee morale and motivation.
- Participates in the conduct of investigations when employee complaints or concerns are brought forth.
- Advises managers and supervisors about the steps in the progressive discipline system of the company. Counsels managers on employment issues.
- Assists with the implementation of company safety and health programs. Tracks and posts OSHA-required data and files reports.
- May assists with the company-wide process of organization development that addresses issues such as succession planning, superior workforce development, key employee retention, organization design, and change management.
- Assists with employee communication and feedback through such avenues as company meetings, suggestion programs, employee satisfaction surveys, newsletters, employee focus groups, one-on-one meetings, and Intranet use.
- Enhances and contributes to the shaping of the organization's culture to support the attainment of the company's goals and promotes employee satisfaction.
- Assists with the company-wide committees including the wellness, training, environmental health and safety, activity, and culture and communications committees
Payroll Administration
- Responsible for the preparation and processing of biweekly payroll for approximately 90 employees.
- Performs all activities necessary to process payroll, including maintain related records, filing tax reports and voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting, and updating procedures, and preparing special reports for management.
Compliance
- Complies with all existing governmental and labor legal and government reporting requirements including any related to the Equal Employment Opportunity (EEO), the Americans With Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), Employee Retirement Income Security Act (ERISA), the Department of Labor, worker compensation, the Occupational Safety and Health Administration (OSHA), and so forth. Maintains minimal company exposure to lawsuits.
- Protects the interests of employees and the company in accordance with company Human Resources policies and governmental laws and regulations.
Benefit Administration
- Provides day-to-day benefits administration services and assist employees with any claim issues.
- Manages and administers the benefits including scheduling and conducting benefits orientations and other benefits trainings.
o Handles the enrollment in the carrier system(s) and in payroll system
o Administers the 401(k) plan and participates in yearly compliance reporting.
o Administers FMLA, ADAAA, short-term and long-term disability and worker's compensation claims.
Safety
- May assist with the preparation of written safety and health programs and policies.
- Identifies company safety training needs and develops and coordinates safety training programs.
- Audits practices and records for the company to ensure compliance with company programs and federal/state occupational safety and health regulations.
- Monitors lost-time injuries/illnesses and worker’s compensation claims.
- Reviews safety committee meeting minutes and safety inspection reports and follows up as necessary.
- Reviews injury/illness and noninjury incident investigation reports and follows up as necessary.
- Manages all claims for the company including WC, property, auto, g/l, EPL, etc.
Full Cycle Recruiting
- Develop job descriptions for all roles in the company.
- Responsible for the timely composition and distribution of all job announcements on job boards, advertising the opening on social media, or sourcing candidates.
- Perform pre-screening of applicants for departments and coordinate interviews with appropriate department managers.
- Maintain personnel records of applicants, correspondence relating to the hiring decision of the department, and accurate reporting for EEO purposes.
- May present offer of employment to candidates and negotiates the details with them.
- Preparing the hire to start the job
- Conducts new hire orientation to onboard the new employee.
- Perform background checks on all new employees. Verifies accuracy of information received and prepares necessary documentation for those with undisclosed criminal history.
EDUCATION AND EXPERIENCE:
- Bachelor's degree in human resources or a related field (preferred)
- Minimum of 3 to 5 years of human resources management experience
- SHRM or PHR certification (preferred)
- Considerable knowledge of principles and practices of human resource management, along with a working knowledge of state and federal labor laws and regulations.
- Thorough knowledge of EEO, ADA, leaves of absence, and other government compliance regulations that affect the employment arena.
- Technically savvy with demonstrated knowledge of best practices within HRIS software (ADP WFN and iCIMS)
- Proven ability to provide a strategic perspective pertaining to the creation, implementation, and evaluation of business initiatives.
- Enjoys interfacing with all staff levels with energy, enthusiasm, and interpersonal skill.
- Strong commitment to the company’s mission and values
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift 15 pounds at times.
- Must be able to access and navigate each department at the organization’s facilities.
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