HR Office Coordinator Job at Hayward Industries
Overview:
The leader of First Impressions! The HR Office Coordinator is responsible for serving as the first point of contact in greeting visitors and guests and championing a positive Hayward experience. You will coordinate the new hire onboarding process, order office, and canteen supplies, direct incoming calls, and mail packages as needed in addition to supporting the Human Resources department with clerical tasks and projects. You will have the opportunity to create new and improve existing office processes and operations as needed.Responsibilities:
Hayward Holdings Inc. (NYSE "HAYW") is the largest manufacturer of residential swimming pool equipment in the world, with a significant presence in the commercial pool market that is continuously growing. Hayward designs, manufactures and markets a full line of residential and commercial pool and spa equipment including pumps, filters, heating, cleaners, salt chlorinators, automation, lighting, safety, flow control and energy solutions at our company owned facilities. Headquartered in Charlotte, North Carolina, Hayward also has facilities in Tennessee, Arizona, and Rhode Island as well as Canada, Spain, France, Australia, and China. We are continuing to grow so jump in and join our exciting Human Resources team in our headquarters located in Vantage South End near uptown Charlotte!
The leader of First Impressions! The HR Office Coordinator is responsible for serving as the first point of contact in greeting visitors and guests and championing a positive Hayward experience. You will coordinate the new hire onboarding process, order office, and canteen supplies, direct incoming calls, and mail packages as needed in addition to supporting the Human Resources department with clerical tasks and projects. You will have the opportunity to create new and improve existing office processes and operations as needed.
Can you see yourself…..
- Greeting customers and visitors to the office and connecting them to the right office employee.
- Creating new and improving existing processes and operations as needed.
- Partnering with security to grant and manage the proper access to employees and visitors.
- Assisting with onboarding new employees by ensuring workspaces are assigned and labeled, completing required paperwork, and supporting new hire orientation requirements in coordination with HR team.
- Maintaining locally required HR files.
- Assisting with special projects, reports and activities as assigned by HR team.
- Providing administrative support throughout the employee lifecycle for employees, supporting HRIS data entry, onboarding & offboarding in the HRIS system, I-9 verifications, employment verifications. This includes temporary, interns, and/or full-time employees.
- Performing routine filing, scanning, and archiving of records to ensure record retention compliance.
- Maintaining HRIS records, ensuring data accuracy through self-audits and reports.
- Supporting the annual Benefits Open Enrollment and Tuition Reimbursement processes.
- Creating and sending out organizational announcements.
- Answer phone calls, transferring callers as appropriate.
- Managing the US and third-party mailing systems for incoming and outgoing correspondence, including calls and packages.
- Distributing office communication, such as sending office-wide emails and posting content on the intranet and local digital signage system
- Monitoring and ordering inventory for office and break room supplies
- Filing and organizing records, invoices, and other confidential documentation
- Collaborating with building services and vendors to maintain and/or resolve work environmental issues. To include submitting work orders, scheduling repairs for office space and equipment, and coordinating with the IT team as needed.
- Coordinating contracts for leased equipment.
- Coordinating meetings, events, and activities
- Miscellaneous Duties as assigned.
Do you have what it takes?
Capabilities/Qualifications:
- Outstanding customer service, written and verbal communication skills.
- Excellent organizational and time management skills
- Friendly, service-oriented personality
- Keen attention to detail
- Problem-solving and basic troubleshooting skills
- Strong working knowledge of and proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Works with a sense of urgency
- Ability to handle sensitive and confidential information.
- Self-starter and collaborates to resolve issues and/or to improve processes
- Experience with HRIS and payroll systems
Education and Experience:
- High School diploma or GED; Bachelor’s degree desirable.
- Minimum 0-3 years’ experience in similar roles.
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