HR Specialist / Leave Analyst Job at TriCore Reference Laboratories
Job ID #: 12834
City, State: NM - Albuquerque
Functional Area: Human Resources
Department Name: Human Capital Management
Position Type: Regular - Full Time
Education Required: See Minimum Qualifications
Experience Required: See Minimum Qualifications
Relocation Provided: No
Job Summary
The HR Specialist / Leave Analyst role is responsible for assisting with day-to-day operations of the Human Capital Management department (HCM). Performs a variety of specialized duties in support of TriCore’s HCM Department; including employee relations, processing of Family Medical Leave requests, file room maintenance and back-up to all Specialist functions. This will include face to face employee interactions with TriCore management and employees seeking assistance in the HR Department.
ESSENTIAL FUNCTIONS
o Able to clearly explain process and utilization of policies/procedures and FMLA.
o Employee advocate with empathy needed to discuss extremely sensitive issues.
o Able to communicate details of FML with all levels of leadership.
o Work with management on tracking concerns and answer FMLA questions.
o Serve as liaison between employees and management to help resolve issues.
o Process and distribute quarterly reports to management on FML usage.
o Time card entries of EIB/PTO/FMLA hours into KRONOS .
o Bi-weekly communication sent to payroll for accurate EIB payouts.
o Research and correct time card errors based on documentation received.
DEPTH OF COVERAGE FOR:
o Work with leadership to obtain missing documentation or information.
o Timely processing of all paperwork, including the entry of supporting documentation (certificates, degrees, licenses, etc.).
o QC of all changes made to UltiPro record, and verification of supporting documents.
The HR Specialist / Leave Analyst role is responsible for assisting with day-to-day operations of the Human Capital Management department (HCM). Performs a variety of specialized duties in support of TriCore’s HCM Department; including employee relations, processing of Family Medical Leave requests, file room maintenance and back-up to all Specialist functions. This will include face to face employee interactions with TriCore management and employees seeking assistance in the HR Department.
ESSENTIAL FUNCTIONS
- Assist with approval/denial process for FML/LOA requests, including:
o Able to clearly explain process and utilization of policies/procedures and FMLA.
o Employee advocate with empathy needed to discuss extremely sensitive issues.
o Able to communicate details of FML with all levels of leadership.
o Work with management on tracking concerns and answer FMLA questions.
o Serve as liaison between employees and management to help resolve issues.
o Process and distribute quarterly reports to management on FML usage.
- Assist with approval/denial process for Extended Illness Benefit requests, to include:
o Time card entries of EIB/PTO/FMLA hours into KRONOS .
o Bi-weekly communication sent to payroll for accurate EIB payouts.
o Research and correct time card errors based on documentation received.
- Participate in research and development of Critical Update topics for annual presentations to leadership.
- Collect and maintain FML metrics for company and regulatory purposes.
- Provide insight and guidance for Leave Policy interpretation and assist in communicating information to employees and management.
- Participate in projects and meetings in an effort to gain understanding of organizational goals as assigned by HCM Department.
- Maintain an up-to-date understanding of relevant HR laws and requirements.
- Participate in quality assurance programs to ensure that quality standards are met.
- Maintain and update HCM documents and information on internal TriCnet site.
DEPTH OF COVERAGE FOR:
- Research, track, and submit all invoices for payment – as appropriate for position.
- File reviews as requested by HCBPs and management for promotional and correctional review.
- Support the Human Capital Business Partners (HCBP), HC Recruiters, HC Manager and HC Director.
- HCM Document Control procedures and File Room organization.
- Assist with Exit Interview process, to include conducting interviews, organizing information, creation of reports and dissemination of pertinent data to various members of leadership.
- Frequent Driver process management and reporting.
- Status Sheet Entry process for entire organization.
o Work with leadership to obtain missing documentation or information.
o Timely processing of all paperwork, including the entry of supporting documentation (certificates, degrees, licenses, etc.).
o QC of all changes made to UltiPro record, and verification of supporting documents.
Minimum Qualifications
MINIMUM EDUCATION:
Associates degree in relevant field or combination of education and experience.
MINIMUM EXPERIENCE:
Minimum two (2) years directly relevant human resources experience OR a combination of four (4) years of relevant education and experience.
OTHER REQUIREMENTS:
PREFERENCES:
MINIMUM EDUCATION:
Associates degree in relevant field or combination of education and experience.
MINIMUM EXPERIENCE:
Minimum two (2) years directly relevant human resources experience OR a combination of four (4) years of relevant education and experience.
OTHER REQUIREMENTS:
- Knowledge and skills in relevant employment laws
- Proficient in Microsoft Word, Excel and Outlook
- Accurate typing speed of 30 WPM
PREFERENCES:
- Bachelor’s degree (or higher) in HR, Business, Management or a related field
- PHR/SPHR certification
- Knowledge of payroll systems (preferably UltiPro)
We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.
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