Title: Human Resources Assistant

Institution: Jackson State Community College

Job Summary

This position provides administrative support to the Coordinator of Human Resources.

Job Duties

25% - Provides administrative support for Human Resources, including but not limited to; scheduling rooms, processing travel claims, coordinating events, maintaining the HR website, maintaining the departmental budget, and drafting correspondence. Serves as first point of contact for Human resources within the Jackson State Community College, providing customer service and answering questions for Jackson State Community College employees. Processes Family Medical Leave requests for the Jackson State Community College employees. - (Essential)
15% - Manage the recruitment process for vacant positions; including placing and monitoring advertisements for the Jackson State Community College vacancies and processing all correspondence related to TBR Jackson State Community College appointments, including background checks when applicable. Train supervisors and managers who need training or assistance with PageUp applicant tracking system. Manage the Jackson State Community College instance of PageUp for the participating institutions; recommend updates to system and monitor service requests. - (Essential)
15% - Review and prepare JSCC organizational charts and Jackson State Community College salary changes during budget cycles. Review and prepare approval paperwork for college salary increases and reclassifications reportable to the College. Develop and maintain supporting tracking systems as necessary. - (Essential)
5% - Assist as needed with preparation and/or conducting new hire orientations for the Jackson State Community College. Conduct Banner Processing for payroll and HR records for new employees, establish new employee personnel files, update organization charts, and phone list/directory maintenance. - (Essential)
10% - Provides record and file management by monitoring and auditing the personnel recordkeeping system for JSCC employees, checking forms for accuracy and compliance. Assures compliance of stored information to security standards of applicable laws and regulations and TBR/JSCC Guidelines and Policies. Establishes new filing system or revises existing systems as necessary. - (Essential)
10% - Coordinate special projects coordinated by the Office of Human Resources including but not limited to the bi-annual service award program and benefits fair. - (Essential)
10% - Provide assistance as needed with the preparation of materials for meetings the Human Resources Officers, Benefits Committee, Compensation Committee and Affirmative Action Officers. Prepares reports and correspondence to internal and external constituencies, including senior officials. - (Essential)
5% - Prepares revisions to JSCC Policies and Guidelines and ensure timely submission of these revisions to the JSCC Cabinet. Update and monitor changes to JSCC Policies. - (Essential)
5% - Other tasks as assigned. - (Marginal)

Minimum Qualifications

• Experience reconciling and maintaining budgets;
• Experience in office setting;
• Demonstrated experience in overall office management skills;
• Ability to successfully organize and manage multiple tasks simultaneously;
• Demonstrated ability to pay close attention to detail with routine tasks and interruptions;
• Demonstrated knowledge of MS Office Suite, including Excel and PowerPoint;

Preferred Qualifications

• Bachelor’s degree
• Knowledge of TBR policies and procedures
• Experience in an educational administrative setting
• Knowledge of federal and state employment laws

Knowledge, Skills, and Abilities

• Knowledge of MS Word, Excel required, and Power Point preferred.
• Ability to interpret and explain benefits, procedures and policies.
• Ability to evaluate and make decisions.
• Ability to prepare written procedures.
• Ability/willingness to maintain confidentiality.
• Ability to establish and maintain effective working relationships with the public and TBR employees.
• Communicates with all levels of institutional departments, interacting with faculty and staff to obtain or provide information.
• Willingness to meet job demands including overtime during peak periods.

Pay Rate: $33,482 - $40,178 Annual salary depending on eligible experience which is defined by the current compensation plan.

Exempt

Closing Date: February 5th, 2023

Special Instructions to Applicants:
To be considered for this position we require an attached resume and cover letter.

A completed satisfactory background check will be required before hire.


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