Transforming the Future with the Convergence of Simulation and Data

HR & Immigration Coordinator

What You Will Do:

The HR Coordinator is responsible for managing all immigration and payroll related activities for our onsite contractors. This person also serves as a consultant for the internal recruiting team to provide guidance on what would be needed from an immigration perspective for their candidates. The coordinator must work within strict timelines and communicate effectively with all parties to ensure that process is followed, and consistent policies and regulations are upheld both internally and externally. They also must maintain a strong working relationship with internal management to be sure they are providing the services that are best for the individual and for the company’s best interests.

Payroll Responsibilities:

· Process Client Site Staffing organization's payroll and compile payroll data to maintain accurate payroll records for 26 payrolls per year.

· Maintain timecards and payroll processing for onsite employees

· Audit timecard information for accuracy between Altair timekeeping system and onsite client timekeeping system

· Work with Altair billing department to reconcile errors

· Maintain detailed records and prepare communications and reports as needed

· Assumes additional responsibilities and performs special projects as needed

· Maintaining timecard & expense report follow up, verification & discrepancies

Immigration Responsibilities:

· Overseeing the process for candidates who need assistance with work-authorization visas (such as H1, L1, TN, etc.) employment authorization status (EADs), and permanent residency and employer sponsored green card processes

· Assist with any dependent visas as needed

· Consult with candidates who may need immigration assistance to be sure managers and recruiters understand what is needed from a cost perspective.

· Work with attorney to stay up to date on current regulations that may impact the company. Ensure that the company has an overall consistent process in handling of immigration cases, compliance with policies, legal verbiage and agreements

· Manage immigrations cost and review processes for any potential cost savings

· Operate as a consultant to the business to create strategies on reliance of foreign nationals for our workforce.

· Responsible for ensuring immigration files are complete, updating visa information in the tracking system and creating reports

· Establish process and workflows related to immigration applications and identify areas for improvement

· Assist visa applicants with gathering and preparing the documentation needed for immigration petitions

· Assisting candidates who require work-authorization visas (such as H1, L1, TN, etc.) employment authorization status (EADs), and permanent residency and employer sponsored green card processes

Other Responsibilities:

· Assist Recruiting with entering positions in the Applicant Tracking System

· Maintaining confidential employee personnel folders

· Coordinating client audits and internal audits

· Responding to employee inquires related to employment verifications, timecards, payroll, benefits, etc.

· Assumes additional responsibilities and performs special projects as needed

· Consult with attorney to stay up to date on current regulations that may impact the company.

· Maintain the integrity of working documents and update documentation when needed or

What You Will Need:

Basics:

· Must have a bachelor’s degree, HR preferred

· Previous experience with gathering and preparing immigration documentation, must fully understand the immigration visa process

· Previous experience processing payroll

· Detail Oriented

· Excellent interpersonal skills and customer service

How You Will Be Successful:

• Envision the Future
• Communicate Honestly and Broadly
• Seek Technology and Business “Firsts”
• Embrace Diversity and Take Risks

What We Offer:

• Competitive Salary
• Comprehensive Benefit Package
• Outstanding Work/Life Balance
• Flex Time
• Employee Stock Purchase Program
• 401(k) with matching contributions
• Unlimited vacation and Unlimited sick days
• Paid holidays
• Paid Time Off for Community Service
• Collaborative environment
• Charitable Matching Program

Why Work with Us:

Altair is a global technology company providing software and cloud solutions in the areas of product development, high-performance computing (HPC) and artificial intelligence (AI). Altair enables organizations in nearly every industry to compete more effectively in a connected world, while creating a more sustainable future. With more than 3,000 engineers, scientists, and creative thinkers in 25 countries, we help solve our customer’s toughest challenges and deliver unparalleled service, helping the innovators innovate, drive better decisions, and turn today’s problems into tomorrow’s opportunities.

Our vision is to transform customer decision making with data analytics, simulation, and high-performance computing and artificial intelligence (AI).

For more than 30 years, we have been helping our customers integrate electronics and controls with mechanical design to expand product value, develop AI, simulation, and data-driven digital twins to drive better decisions, and deliver advanced HPC and cloud solutions to support unlimited idea exploration. To learn more, please visit altair.com .

Ready to go? #ONLYFORWARD

At our core we are explorers; adventurers; pioneers. We are the brains behind some of the world’s most revolutionary innovations and are not only comfortable in new and uncharted waters, we dive in headfirst. We are the original trailblazers that make the impossible possible, discovering new solutions to our customer’s toughest challenges.

Altair is an equal opportunity employer. Our backgrounds are diverse, and every member of our global team is critical to our success. Altair's history demonstrates a belief that empowering each individual authentic voice reinforces a culture that thrives because of the uniqueness among our team.