Summary

Performs a variety of administrative and project management services to support the basic human resources functions at the facility.

Essential Duties & Responsibilities

• Processes the records for hours worked by employees at the facility in accordance with company policy and procedures. Ensures hours are reported accurately; follows up to resolve discrepancies. Provides discrepancy and/or trending reports to management.
• Assists with the applicant intake process per company policies, including pre-screening applicants, scheduling interviews, coordinating the drug screen, and conducting background and reference checks.
• Ensures all new employees have completed new hire paperwork training, including but not limited to, the Employee Handbook acknowledgement, Code of Conduct acknowledgement and HIPAA video; serves as a point person in answering benefits questions and assists employees in enrolling in the benefits programs. Assists with the new hire orientation. Confidentially ensures all employee personnel files are up-to-date.
• Ensures human resources and workers' compensation policies and procedures are communicated and adhered to; periodically conducts in-service training on new or updated policies that affect employees.
• Ensures timekeeping systems and tools accurately reflect daily status and assists in the development of facility labor cost management reduction strategies; utilizes data and assists in making decisions based on current labor metrics.
• Participates in and supports the facility's Quality Staffing Committee in an effort to meet the facility's turnover goals and supports the RESPECT program.
• Organizes and processes the records for training and development in accordance with company policy and procedures for the Training/Tracking System. Provides various reports to management to identify trends and/or discrepancies.
• Ensures that all current and new employees are trained on the Employee Injury Program.
• Has competency to handle facility's Workers Compensation & Occupational Injury Process, including managing the workers' compensation processes with Insurance carriers, Medical providers, and the assigned TPA.
• Records, processes and maintains employee records related to safety per OSHA and Risk Management policy and procedure.
• Facilitates an open door policy and appropriately directs employee relations issues to the Administrator, Director of Nursing and/or the Regional HR Director.
• Administers and coordinates documentation for all leaves of absence, including FMLA and associated documents.
• Ensures all up-to-date legal postings are placed in a designated area within established timeframes.
• Ensures compliance with Affirmative Action including maintaining Applicant Flow Data, Applicant Flow Data Register and Affirmative Action Tally Sheet documentation, in accordance with company policy.
• Performs other duties as assigned.

Qualifications

• College degree or equivalent work experience.
• At least one year of general human resources experience, including basic labor law and benefits.
• Experience in payroll processing preferred.
• Proficiency with Microsoft products including Word, Excel and Powerpoint.
• Experience with PeopleSoft and/or Kronos preferred.
• Excellent communication skills, both verbal and written.
• Must have the ability to work with all levels of employees, medical providers, insurance adjusters and attorneys.
• Project management organizational skills required.
• Ability to conduct training for employees.

Physical Demands & Environment

Working in normal office environment, employee may be required to sit, bend, stoop, use keyboard, read, write and speak English fluently. May occasionally lift objects of 10 to 25 lbs. In compliance with applicable law, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.