This is a full time position beginning the 2022-23 school year 7/1

Contract days to be determined

JOB TITLE: IMESD Receptionist and Building Coordinator, LaGrande Building

DEPARTMENT: EI/ECSE and Instructional Services

REPORTS TO: Director of Student Success and Equity, Diversity & Inclusion

FLSA STATUS: Non-Exempt

PREPARED BY: Human Resources

SUMMARY:

Serve as administrative assistant to the Director of Student Success and Equity, Diversity & Inclusion and as the Receptionist and Building Coordinator at the IMESD LaGrande building. Possess the stamina and work ethic to fulfill the essential duties and responsibilities of this position.

KNOWLEDGE:

QUALIFICATIONS:

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
• The requirements listed below are representative of the knowledge, skill, and/or ability required.

WORK EXPERIENCE:

• High School Diploma
• Minimum of 1 year of relevant experience and/or training, or equivalent combination of education and experience.
• Experience working in an educational environment preferred

SKILLS:

• Ability to work cooperatively and independently
• Ability to work collectively with the administrative team and its associates
• Strong interpersonal, written and verbal communication skills
• Computer Skills: Microsoft and Google
• Familiar with financial platforms and purchase order processes
• Excellent phone etiquette
• Strong organization, attention to detail, and ability to multi-task
• Customer service driven

RESPONSIBILITIES and ESSENTIAL FUNCTIONS:

• Function in a highly professional manner and maintain confidentiality regarding children, families, and staff.
• Professionally greet visitors, connecting them to the appropriate person/location, and administer and direct all incoming calls.
• Professionally cope with angry/upset individuals that call or visit the LaGrande Building.
• Maintain building security by monitoring visitor access, issue visitor guest passes when required, and maintain security awareness.
• Provide administrative support for staff overseeing grant and initiative programs within Instructional Services
• Manage and maintain transcripts.
• Provide support for staff by requesting documents, sending, receiving, and delivering faxes and emails, copying, proofreading, creating materials, and sorting and preparing incoming and outgoing mail and deliveries.
• Monitor and order office supplies.
• Type grammatically correct emails, memos, correspondence, reports, and other documents.
• Review and process timesheets, reimbursements, and staff conference forms.
• Create and complete purchase orders, reconcile credit card statements, submit for payments, and run budget account reports.
• Process and complete registrations, reservations, and arrange out of district travel for .
• Coordinate, reserve, and prepare facilities and meeting spaces.
• Organize and coordinate delivery of Virtual Learning Academy supplies in Union County.
• Provide Union County IMESD board members support during monthly board meetings.
• Provide Union County school district superintendents support during monthly meetings.
• Manage use and maintenance of IMESD LaGrande vehicles.
• Work with Human Resource and Director for onboarding new employees.
• Complete Strategic Energy Management duties.
• Support families in registering for homeschool. Maintain and report homeschool records.
• Perform other duties that the Supervisor may assign to meet demands placed on the organization.

EFFORT:

Mental:

• Make decisions, assess risk, perform complex work and proceed with insufficient information
• Ongoing shifts in priority and demands require the need for review and integration of diversified functions and interests

Work Place:

• Comply with IMESD Performance Standards
• Work effectively with and responds to people from diverse culture or backgrounds
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean, and appropriate professional manner for the assignment and work setting
• Confer regularly with immediate supervisor
• Use and maintain IMESD building property, equipment and materials appropriately
• Follow all IMESD policies, work procedures and reasonable requests by proper authority
• Maintain the integrity of confidential information relating to data, students, parents, staff or IMESD patrons
• Fulfill duties associated with Mandatory Reporting for suspected child abuse or neglect.
• Have regular and punctual attendance at work and work activities, punctual in meeting deadlines, attending meetings, following schedules, respond to management directions and solicits feedback to improve performance
• Develop job skills necessary to meet changes in the position
• May be required to travel to and from school locations in the IMESD service area and may be required to travel on overnight assignments

Physical:

• The physical demands described below are representative of those that must be met by an employee to successfully perform the responsibilities and essential functions of this job.

PHYSICAL REQUIREMENTS FOR RESPONSIBILITIES AND ESSENTIAL FUNCTIONS

In 8-hour workday, this job requires:

R - Rarely (Less than .5 hrs per day) O - Occasionally (.5 – 2.5 hrs per day)

F - Frequently (2.5 – 5.5 hrs per day) C - Continually (5.5 – 8 hrs per day)

NA – Not Applicable

• 
  Identify items typically moved: ______________________________________________________________________________________________________________________________________________

WORKING CONDITIONS:

• This position involves working at IMESD’s LaGrande Building
• This position is a full time. The typical workweek is M-F, 8 hours a day.
• Any changes in contract days will be stipulated in each individual contract. Salary and benefits to be established by the IMESD Classified Association in accordance with negotiated agreement with the IMESD Board of Directors. Schedule and assignments to be established by Directors and /or Assistant Superintendent

ADDITIONAL INFORMATION:

Employee Unit: Classified Association

Pay Grade: Column 6 - Step 1 to Column 6 - Step 5

Approved by: Aimee VanNice, HR Director

Last revised: April 20, 2022

NOTE:

IMESD believes that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define essential knowledge, skills, responsibilities, effort and working conditions but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer his/her services wherever and whenever necessary to ensure the success of the District’s goals.