Position Summary:

The Leave of Absence Specialist is responsible for all leave of absences (LOA) administration, and review of requests for reasonable accommodations at JCCA. The incumbent will support managing & tracking compliance of all employee leave of absences such as FMLA, PFL, Disability, WC, and engaging in the interactive process for request for reasonable accommodations, in addition to processing ad-hoc reporting for compliance and auditing purposes with the HRIS, and/or benefit carriers. This work is carried out in support of the mission and goals of JCCA.

Responsibilities:

Employee Leave of Absence (LOA) Administration

• Educate staff and explain in detail applicable leave of absences (LOA) such as FMLA, PFL, STD, COVID-19 Sick Leave, WC, LTD, and all other eligible LOA to inquiring staff.
• Send Employee on LOA notifications & Return to Work notifications to Supervisor/s, HR & Payroll.
• Notify payroll and carriers about medical, PFL leaves and/or worker’s compensation, ensuring timely notification to meet compliance requirements and that staff benefits are not delayed.
• Stay in contact with staff on LOA, answer questions, and provide written documentation on impact of benefits, employment status, etc. Keep staff supervisors, HR & Payroll teams updated on staff LOA’s, such us approved for FMLA, return to work dates or anticipated extended return to work dates.
• Escalate anything in question related to LOA’s as necessary to Director of Human Resources.
• Track all medical leaves and provide reporting as requested.

Reasonable Accommodations

• Provide direction and appropriate forms and letters to staff requesting a reasonable accommodation.
• In collaboration with the Director of Human Resources review, processes and engage with employees in the interactive process concerning their request for reasonable accommodations.
• Document all requests and keep track of approved and denied requests.

Compliance Requirements and File Maintenance

• Act as point person for all worker’s compensation incidents. Report all employee accidents to worker’s compensation, the organization’s Broker or Liability Insurance Company.
• Participate in all claim’s proceedings involving JCCA.
• Ensure all benefit related functions are compliant w/applicable law.
• Recommend updates to policies and/or procedures based on changes in laws and/or changes in carrier practices.
• Ensure employee documentation is maintained in appropriate filing system (HRIS and/or employee paper medical file).

Human Resources Technology System/Reports

• Maintain accurate information in HRIS relating to leave functions.
• Report on applicable benefit deductions, elections and payments as requested. Use best system/tracking method available to track and report.

Employee Communications & Other Administrative Functions

• Communicate relevant leave information to staff as necessary and to promote use and awareness of JCCA offerings.
• Work with HR management & Broker in regards to staff communications related to leave benefits as necessary.

Other special projects/assignments as needed.

Qualifications:

• Associate’s degree required; Bachelor’s degree preferred
• Minimum (3) three years of relevant experience in leave management, and HRIS.
• Computer literacy in a Microsoft Office: MS Outlook, Word, Excel, and PowerPoint.
• Excellent Oral and Written Communication Skills required.
• Demonstrated track record of organization, focus and ability to work in a fast-paced environment.

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• Do you have at least (3) years of experience administering LOA requests (FMLA, STD, PFL, WC, etc.)?
• Do you have experience administering requests for a reasonable accommodation?
• What is your desired salary?

Work Location: Hybrid remote in Brooklyn, NY 11210

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