JOB DESCRIPTION

LEGAL RECORDS ANALYST

Department: Legal Job Status: Full Time

FLSA: Exempt Reports to: Paralegal

Work Location: The Woodlands, TX Travel Required: None

Work Schedule: Monday – Friday; Position Supervised: None

8:00 a.m. – 5:00 P.M. (Overtime as needed)

POSITION SUMMARY: Support legal department with record maintenance and information management including support for the operation, maintenance, testing, and application workflow planning. Perform clerical duties such as record-keeping and managing information. Assist Legal team with on-going record management and system maintenance.

ESSENTIAL FUNCTIONS: (The following duties and responsibilities are all essential job functions, as defined by the ADA, except for those that begin with the word "May.")

· Fluent in reading, writing, and comprehending English.

· Perform technical administrative functions including processes.

· Assist the paralegal with the maintenance of record database, the electronic management system, ensuring compliance with all applicable internal, and regulatory requirements.

· Assist the Paralegal with maintaining structures, searches, reports and providing support to employees relating to document requests and retrieval.

· Monitor and respond appropriately to internal and external requests for records.

· Manage the transfer and maintain record inventory, ensuring proper identification and security for archived records.

· Manage the weekly transfer of electronic data onsite and offsite.

· Manage inactive records, including processing new inventory for offsite storage, handling retrieval and re-file requests, performing inventory searches, producing reports, handling retention and destruction projects, maintaining accurate documentation on all storage activity, tracking metrics.

· Provide administrative support to legal team.

· Perform other related duties as assigned to assist with successful operations and business continuity.

POSITION REQUIREMENTS:

• Successfully pass background check.
• Possess a valid U. S. Driver’s License.
• Daily in-person, predictable attendance.

EDUCATION/EXPERIENCE LEVEL

· Bachelor’s degree in Legal, Business Administration, or related field required.

· Two - five years of legal records experience preferred.

QUALIFICATIONS, SKILLS, AND ABILITIES

· Successfully completes New Hire Safety Orientation.

· Strong ability to organize daily tasks while working within defined timelines to meet strict deadlines.

· Ability to maintain a high level of confidentiality of information.

· Proven ability to perform confidently, accurately, and thoroughly while supporting all management decisions.

· Attend and successfully completes annual safety and operations recertification training.

· Possess the following proficiencies:

o Written Comprehension – The ability to read and understand information and ideas presented in writing.

o Oral Expression – The ability to communicate information and ideas in speaking so others will understand.

o Written Expression – The ability to communicate information and ideas in writing so other will understand.

· Time Management - Managing one's own time and the time of others.

· Active Learning - Understanding the implications of new information for both current and future problem-solving and decision-making.

· Service Orientation - Actively looking for ways to help people.

· Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

· Category Flexibility - The ability to generate or use different sets of rules for combining or grouping things in different ways.

· Near Vision - The ability to see details at close range (within a few feet of the observer).

· Perceptual Speed - The ability to compare similarities and differences quickly and accurately among sets of letters, numbers, objects, pictures, or patterns. The things to be compared may be presented at the same time or one after the other. This ability also includes comparing a presented object with a remembered object.

· Ability to take instruction well and interact with other employees in a positive manner within the framework of assigned work groups.

· Software proficiency with the Windows environment includes Microsoft Word, Excel, Power Point and Outlook.

PHYSCIAL REQUIREMENTS/WORK ENVIRONMENT:

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Frequently required to walk, sit, climb, bend, reach and squat/kneel. Legal Records Analyst works primarily indoors and will be sitting prolonged periods of sitting at a desk and working on a computer. Must be able to access and navigate each department at the organization’s facilities. Legal Records Analyst may be required to lift heavy objects; therefore, Legal Records Analyst must be able to lift 25lbs.

Work hours may include early morning, late afternoon/evening hours, and weekends in combination depending on job demands.

The Company is committed to the cause of equal employment opportunity for all employees and applicants, thus abiding by all applicable state and federal laws. Our practices regarding employment, job promotion, compensation, training, and termination do not discriminate on the basis of race, color, religious creed, age, sex, national origin, veteran's status, disability, pregnancy, genetic information, or any other legally protected status. It is expected that all employees, both management and staff, will fully support these nondiscriminatory policies.

The company has reviewed this job description to ensure essential functions and duties have been included. It is not intended to be an exhaustive list of all functions, responsibilities, skills, and abilities.

Last Reviewed 05/17/2023

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 12 hour shift
• 8 hour shift
• Day shift
• Monday to Friday
• Overtime
• Weekend availability

Travel requirement:

• No travel

Ability to commute/relocate:

• The Woodlands, TX 77380: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What salary are you seeking?
• If hired, are you willing to submit to a background check?

Education:

• Bachelor's (Preferred)

Experience:

• Legal records: 2 years (Required)
• Administrative: 2 years (Required)
• Microsoft Excel: 2 years (Required)
• Microsoft Word: 2 years (Required)
• Microsoft Outlook: 2 years (Required)
• Microsoft Office: 2 years (Required)

Work Location: In person

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