Legal Secretary Job at Soni Resources Group
We are looking for a Legal Secretary to provide support to a premier law firm in New York, NY. This Legal Secretary will provide administrative support, information, and information management and represent the attorney to clients and others. You will be supporting Partners, Associates, and Counsel. This is a hybrid position.
Responsibilities:
Qualifications:
Compensation: $75,000-100,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
#Legal123
Responsibilities:
- transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation.
- Transmits information to courts and third parties by electronic filing, preparing submission in accordance with governing rules, creating proofs of service, drafting correspondence, completing courtesy copies, and strict adherence to deadlines.
- Researching, reviewing, verifying, and routing correspondence, reports and legal documents
- Drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences and attorney meetings; scheduling couriers, and other special functions.
- Coordinating preparation of charts, graphs, and other visuals; preparing expense reports. Circulates information and documents in a time-sensitive manner.
- Maintains attorneys' calendars by planning and scheduling conferences, teleconferences, depositions, and travel.
- Provides historical reference by developing and utilizing the filing and retrieval systems.
- Maintains electronic filing system (FileSite/iManage) and hard copies for record keeping when necessary.
- Coordinates billing on a monthly basis including inputting attorney billable and non-billable time, preparing and editing draft bills and final invoices and distribution to clients. Tracking of paid and outstanding invoices.
- Prepares Chrome River reimbursement and credit card expenditure reports to accounting for assigned fee earners.
- Supports the New Client Intake process which includes the conflicts check, matter details and Engagement Letter preparation.
- Assists with providing coverage to other attorneys as well as Reception when requested by the Office Manager.
- Performs other job-related duties as assigned.
- Provide Notary and witness services to clients.
Qualifications:
- 3+ years as a secretary or administrative professional, preferably in a large law firm though experience in other professional service industries.
- Previous experience supporting at least one partner/high level manager in a legal or professional services environment.
- Bachelor’s Degree strongly preferred.
- Proficient in Microsoft Word, Excel, Outlook, PowerPoint 2003 and 2010 as well as programs such as FileSite/iManage and Elite.
- Previous experience with document management systems and electronic organizational filing methods preferred.
- NY Notary highly desired.
Compensation: $75,000-100,000
Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.
#Legal123
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