Position Overview:

Develop, implement, and supervise the computerized payment systems for the Fuel Assistance program.

Essential Duties and Responsibilities:

• Acquire and implement total knowledge of regulations for the Fuel Assistance Program (FAP) governing all vendor payments and develop computerized systems for all FAP payments.
• Plan, develop and implement computer payment systems for FAP vendors and all vendor emergency services systems.
• Develop and maintain FAP financial record systems such as: check payment reports, payments request reports, check registers, all payments vouchers and voucher logs, ledgers, files and FAP logs.
• Train and supervise payment staff.
• Coordinate FAP Vendor contracts, vendor payment files, and implementation of computerized vendor notification systems.
• Ensure the life cycle of vendor payments from date entry through scheduling and approving check runs and ensuring timely mailing of payment.
• Develop and maintain systems for payment reconciliations and adjustments in coordination with the Senior Accountant and Director of Administration and Finance.
• Coordinate with the Directors of Energy Resources, Administration, and Finance to request funds from the agencies that distribute the FAP.
• Maintain the integrity of the computerized client payments notification system.
• Coordinate with the fuel staff for emergency services systems and payments.
• Other duties may be assigned by the Executive Director.

Required Qualifications and Skills:

• High School Diploma or HiSET equivalent required. Associate’s degree a plus.
• 1-2 years of Accounts Payable experience required.
• Strong computer skills and knowledge of Microsoft Office required. Ability to learn the computer systems in use at the agency.
• Good written and verbal communications skills.
• Ability to work cooperatively with the management team, WCAC staff, general public and outside businesses and organizations.
• Ability to follow and process the entire fuel payments procedure.
• Ability to learn program regulations and create procedures for payments and reconciliations.
• Ability to interpret and apply written and verbal instructions.
• Ability to train and supervise staff.

Work Authorization: Must be eligible to work in the United States.

EEO Statement: Making Opportunity Count is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, or any other characteristic protected by law.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.