THE POSITION
Douglas County - Salmon Harbor

Full Time Position / Position works 40 hours per week, includes excellent full-family benefit package, PERS/OPSRP retirement and availability of deferred compensation retirement savings.

Job Summary:
This position performs specialized duties regarding the procedural operations of the Salmon Harbor/Winchester Bay Marina, including storage areas, berth assignments and slip classifications, together with performing technical accounting functions associated with the department. Assists with a variety of supervisory, marketing, and administrative functions of the marina, and works closely and coordinates with other department personnel in the overall operational strategies and functions of the marina and department.

Essential Functions:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.

• Oversee, participate, and manage the day-to-day procedural functions of the marina and storage area including but not limited to: berth assignments, slip classifications, vessel information, collection and processing of various user and permit fees; issue permits; register vessels, vehicles and/or visitors. Manages Salmon Harbor’s commercial guide licensing. Provide information regarding rules and restrictions on the property including camping, moorage, and parking. Convey messages, respond to visitor inquiries, and provide dispute resolution to problems when needed.
• Responsible for maintaining positive customer service programs. Identifies and supports effective marketing and promotional opportunities and sales strategies; maintain relationships with current and potential advertisers, marketing groups, and visitor representatives; provide information and resources of surrounding recreational areas, facilities, and/or events.
• Participate in inspections of the marina, including launch areas and commercial gear storage areas to determine immediate and/or future maintenance needs. Participate in monitoring and advancing maintenance needs. Assists with developing and implementing short and long-term operational improvements.
• Receive and record cash receipts, prepare revenue transmittals and deposit with County Treasurer’s office. Perform fixed asset maintenance duties as assigned; review print-outs and reconcile supporting documentation to detect and correct errors. Prepare adjustments and journal vouchers as needed.
• Receive and record cash receipts, including completion of forms and processing in appropriate automated database system(s); resolve problems, research inaccuracies, and prepare adjustments as needed; reconcile accounts.
• Monitor revenues and expenditures for budgetary compliance. Analyze budget activity fluctuations. Prepare and/or oversee the preparation of fiscal, financial, and statistical reports as assigned.
• Serve as technical resource to automated system users; identify needs; recommend and coordinate modifications and solutions to user and management personnel; provide user training.
• Assist in the development of the department’s annual budget; make recommendations, including but not limited to rates and/or fees associated with moorage, storage, parking, and/or camping.
• Participate and serve as back-up to various personnel administration duties as needed. Performs routine support services and clerical tasks needed for overall functions of the marina and office.

POSITION REQUIREMENTS
SKILLS/QUALIFICATIONS:
This is not an exhaustive or all-inclusive list of responsibilities, skills, duties or functions associated with the job.
Any equivalent combination of education and experience, which demonstrates the knowledge, skills and abilities required, will be considered. however, the following is preferred:

• Associates degree in a business-related field that includes accounting and automated accounting systems and at least 2 years of relevant work experience in finance, managing programs, and/or business administration or related field.
• At least four years work experience in accounting, business administration and/or program management sufficient to perform the duties of the position.

Desirable Qualifications:

• Experience working in and around marinas, docks, parks, campgrounds, or in advertising/marketing

Required

• At time of appointment, must possess valid Oregon drivers license
• Regular and consistent attendance

Knowledge: Considerable knowledge of principles and practices of business or program administration, modern practices and methods of office management, personnel administration, and department operations, including fiscal and budget monitoring; knowledge of accounting principles, practices and techniques, municipal fund accounting procedures, budgeting, recordkeeping, statistical data collections and reporting, contract management and/or grant compliance processes; knowledge of automated accounting systems and computer processes and capabilities; knowledge of relevant federal, state and county laws, rules, regulations; knowledge of marketing and public relations techniques and strategies, social media marketing and web based advertising and content. Skill in: proficient use of modern computers and software (including but not limited to automated accounting systems, Microsoft products such as Office 365 Word, Excel, Power Point, Outlook), collecting, analyzing and reporting data, auditing data collection reports, composing proper correspondence and/or electronic communications. Ability to: Communicate effectively in both oral and written forms including marketing, social media and advertising; coordinate pertinent information and establish and maintain detailed and accurate records and reports. Organize, lead, and oversee programs, plans, financial records and routine office material. Courteously meet and deal effectively with employees, outside agencies, guests, visitors, vendors, consultants, executives, elected officials and/or representatives, and the general public; make decisions in accordance with established policies and use initiative and judgment in carrying out tasks and responsibilities within a broad framework within authority and responsibility in a given program or functional area of service; maintain confidentiality.

SCREENING & EVALUATION

Background Investigation: While not part of initial applicant screening, the finalist for this position may be required to pass a criminal history background as part of a contingent offer of employment. Conviction of a crime may not necessarily disqualify an individual from employment.
Position requires occasional driving. Finalist will be required to provide a court print driving record that meets the Douglas County Driver Policy, as part of contingent offer of employment.

To learn more about this position, please review the position classification.

• *Questions? Contact Human Resources by e-mail at hr@co.douglas.or.us_ or ph: (541) 440-4405_

*_
Douglas County is an Equal Employment Opportunity Employer._*

• *Douglas County Statement on Equal Employment Opportunity
• *If you require any special assistance at any point during the application or selection process and would like to request an accommodation due to a disability, please e-mail a description of your request to Human Resources.

Douglas County offers a competitive benefit package for employees working in positions budgeted to work 30 or more hours per week. The benefit package includes medical, dental, vision, a confidential employee assistance program, deferred compensation account options, and more. Information on county-sponsored benefits can be found at http://www.co.douglas.or.us/hr/benefits.asp. Vacation and sick leave accrual policies are described in Douglas County Personnel Rule 9. Benefit options and leave accruals may vary if position includes membership in a collective bargaining unit (union).

Douglas County is a PERS employer. After meeting specific pre-defined service criteria, eligible employees join the Public Employees Retirement System (PERS) for retirement benefits.

Please contact the Human Resources Department with questions regarding the benefits associated with this position.

ph: (541) 440-4405
hr@co.douglas.or.us

Job Type: Full-time

Pay: $18.87 - $26.97 per hour

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