Performs varied administrative duties for one or more managers and/or units. While The Administrative Specialists perform the duties of: handling phones, coordinating meetings, maintaining documents, etc.; they spend more time on providing advanced operational support and assignments often require ingenuity, business knowledge and judgment. Responsibilities will include assisting with data collection, budget administration, database management, as well as preparing both standard and ad hoc reports, spreadsheets, and presentations of varying complexity. This role reports to the Director of Health and Wellness and will support the overall wellness team.

Responsibilities:

• Copy edit, proofread, and provide light content edits — for clarity, flow, logic, length, and adherence to the RTH Health and Wellness style — on a variety of consulting documents and presentations, including long-form reports and graphics. Make minor layout and formatting corrections. Work with consultants to ensure that documents are correct, clearly written, accurate, and reflect the style and integrity of RTH.

• Compiles, updates, organizes and analyzes complex information for inclusion in huddle boards, reports, budgets, presentations, prepares charts, graphs, or other presentations of varying complexity.

• Administers programs, projects and/or processes specific to the department or related departments

• Answers, screens and routes telephone calls.

• Resolves routine and non-routine administrative problems and answers inquiries.

• Greets and directs visitors, as appropriate, concerning activities and operations of department/ division.

• Arranges meetings and conferences, schedules appointments and performs other duties related to maintaining one or more individual calendars.

• Coordinates travel arrangements, ensuring efficient usage of time.

• Manages small scale event planning. Processes related expenses.

• Maintains/updates staffing lists, organizational charts, employee contact information, department newsletter, etc.

• Assists with new hire setup/onboarding and training coordination.

• May act as office/department safety contact and provide support to business continuity work.

• Receives and responds to correspondence (some of which may be confidential) proofreads, revises and edits other materials for accuracy, thoroughness and appropriateness.

• Provides support to compliance-related work, to include records retention, reconciliation, and auditing work.

• Prepares, organizes, maintains and retrieves documents, to include scanning and online archiving.

• Sorts, screens, and distributes incoming and outgoing mail

• Prepares photocopies, and operates a variety of office equipment. May order and maintain supplies.

Qualifications

• Demonstrated ability to apply advanced administrative skills, business acumen and an in-depth knowledge of business operations to perform duties that are varied and complex at times

• Consistently demonstrates polished interpersonal, organizational and communication skills; independently resolves most issues and often serves as the go-to person for others in the unit

• Demonstrated ability to exercise judgment to manage competing priorities and work with minimal direction

• Advanced level of skill required in using software applications (MS Office)to design, format and edit both standard and complex documents for presentations and reports

• Typically requires a minimum 2 years of administrative experience, which may include successful completion of an administrative assistant certificate program

At Roxbury Tenants of Harvard, our purpose is to help people embrace today and confidently pursue tomorrow. That's why we provide an environment focused on openness, inclusion, trust and respect. Here, you'll discover our expansive range of roles, and a workplace where we aim to help turn your passion into a rewarding profession.

Job Types: Part-time, Contract, Internship

Pay: $15.00 - $19.00 per hour

Benefits:

• Flexible schedule

Schedule:

• 4 hour shift

Ability to commute/relocate:

• Boston, MA 02115: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Office: 3 years (Preferred)
• Administrative experience: 2 years (Preferred)
• Writing & Editing: 1 year (Preferred)
• File organization: 2 years (Preferred)

Work Location: In person

Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.