Cancer Specialists of North Florida is recruiting for an experienced Office Assistant for our busy Central Business Office. This is not a remote position. The Office Assistant will report directly to the CEO and perform a variety of administrative and clerical duties; including maintaining the CEO’s calendar, schedule meetings and appointments, travel arrangements, answering calls, filing, mail and special projects. Essential duties and responsibilities include the following:

• Performs clerical duties such as filing, mail, e-mails, answering and directing telephone calls.
• Maintains the CEO’s office calendar, schedules meetings and appointments.
• Update and maintain the CEO’s contact list in Outlook.
• Opens, sorts, and distributes mail in a timely and accurate manner.
• Provides back-up support to the front desk receptionist.
• Organizes and maintains files and creates new filing system as needed.
• Coordinates travel arrangements for the CEO and prospective physicians.
• Composes and proof-reads office memos.
• Prepare the boardroom for monthly meeting; including catering meals for attendees.
• Assemble monthly board meeting binders per the direction of the CEO.
• Transcribes board meeting minutes from a recording device.
• Completes monthly expense forms for the CEO.
• Provides administrative assistance with special projects.
• Will assist with clerical duties for other management level employees.
• Personal assistant duties ie: running errands, post office, delivering documents to offices etc.
• All other duties as assigned.

Additional Skills and Abilities:

• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook
• Self-motivated, enthusiastic and takes initiative to complete all work assignments
• Excellent oral and written communication skills.
• Ability to communicate effectively with upper management and physicians.
• Strong organizational, follow-through and critical thinking skills.
• Detail orientated with strong attention to accuracy.
• Ability to prioritize work and meet or exceeds deadlines.
• Ability to work independently and in a team environment.
• Excellent telephone etiquette
• Must be reliable and flexible

Supervisory Responsibilities:

• None required

Full time position

Location Address: 7015 AC Skinner Parkway, Suite 1, Jacksonville, FL 32256

Education and Experience:

• High school diploma or equivalent
• Associate degree preferred
• Minimum of three years of office experience

Compensation and Benefits:

• Salary is commensurate with experience and qualifications

Cancer Specialists of North Florida is an "EEO Employer” and “Drug Free Workplace”