Job Purpose:

The Contract Associate is responsible for accurately performing all functions related to the contract load process which includes Pharmaceutical, MPS (Medical Products & Services), BPS (Business Products & Services) , and Navigator local contracts based on established policies and procedures. The Contract Associate will analyze vendor pricing files before uploading product and pricing information to the internal contracts database. The Contract Associate will also communicate with internal departments announcing real time contract updates including new contracts and will work with IT to address system production problems. This position works directly with various internal MHA Departments.

Essential Duties & Responsibilities:

• Enter new contracts and changes in internal contracts database (Midas) referencing the Contract Management Process form and the vendor paperwork.
• Review vendor price files to identify possible duplicate items and compare current pricing as reported by the vendor to the pricing in Midas.
• Prepare Excel spreadsheets to upload products and pricing to MHA’s product and contract system.
• Review and understand the participation requirements for a new contract.
• Attach pdfs and maintain all vendor paperwork by contract in Midas.
• Send communication via email to internal MHA departments announcing contract updates.
• When necessary, perform an upfront review of incoming Contract Management Process Forms and the vendor paperwork for all contracts, log and assign work.
• Perform a back-end review of own work to validate completeness and accuracy.
• Research vendor labeler codes identified by the daily MDDB Exceptions Report and add vendor and/or labeler code to Midas.
• Add and maintain contract documents (Group Decs and Letters of Commitment) in Mercury used for the creation of New Member Application Packets.
• Support ad-hoc projects and tasks as required.

Minimum Qualifications & Competencies:

• BA/BS and some work experience preferred.
• Contract administration, contract load and price changes experience a plus.
• High-degree of attention to detail – carefully performs all tasks with minimal mistakes in a timely manner; validates own work for completeness and accuracy.
• Excellent organization and time management skills with ability to prioritize work and to function independently.
• Excellent interpersonal and communication skills.
• Strong MS Office applications skills including Excel (pivot tables, vlookup), Word and Outlook.
• Professional demeanor in performing job responsibilities and when interacting with others

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)