Valhalla Design, Construction and Management is seeking an office assistant to help with the organization and administrative operations of our growing company.

Valhalla DCM was started in 2017 to provide property management, construction and design services in the residential real estate industry. Since then, we have grown to manage over 70 properties and oversee the construction of multiple mid-size construction projects. We believe that our success is a direct result of our focus on building a strong team focused on working together to achieve our shared vision of success. Our core values are kindness, trustworthiness, transparency and accountability.

The ideal candidate will be a highly organized team player with an impeccable attention to detail. The role requires strong written and verbal communication skills in addition to being able to multitask and manage complex schedules.

Objectives of this Role

• Ensure optimal operation of equipment, supplies, and inventories with preventive maintenance
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, office layout, etc.
• Coordinate internal and external resources to expedite workflow
• Be the eyes and ears of the office, providing information, answering questions, and responding to requests
• Oversee and achieve organizational goals while upholding best practices

Daily and Monthly Responsibilities:

• Handle incoming calls, texts and email
• Managing outgoing communication with tenants for maintenance scheduling
• Manage a cloud based file system
• Greeting clients and visitors as needed
• Helping organize and maintain office common areas
• Maintaining supply inventory in coordination with the operations manager
• Maintaining office equipment as necessary
• Process, sort and route incoming and outgoing mail
• Performing data entry for:

• Accounts Payable
• Accounts Receivable
• Maintenance Work Orders
• Coordinate and schedule appointments and meetings
• Perform other administrative duties as needed
• Assist the office manager in performing Accounts Receivable tasks
• Provide ad-hoc support to office and other staff members and departments as needed, including organizing team events onsite and offsite

Skills and Qualifications:

• High school diploma or general education degree (GED) required, associate's degree preferred
• 1-3 years of relevant experience in an office setting, preferably in an administrative or clerical role
• Excellent organizational skills, ability to prioritize, and comfortable working independently
• Exceptional oral and written communication skills, including strong spelling, grammar, and punctuation
• Must be committed to providing outstanding customer service and demonstrate strong interpersonal skills
• Strong attention to detail
• Proficient computer skills and ability to operate general office equipment

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• Professional development assistance

Schedule:

• 8 hour shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Dorchester Center, MA 02124: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person

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