Office Manager/Administrative Assistant Job at RVR Consulting Group
Our client who has been in business for over 30 years, is a European leader in renewable gas, energy sovereignty, and green mobility. As a leader in the French market currently expanding into the United States.
We're actively searching for an experienced Office Manager/Administrative Assistant to join our team in our Schaumburg IL office location.
The Office Manager will be responsible for high-level administrative support, effective coordination, and office operations management.
Candidates who are highly motivated, autonomous, self-directed, resourceful, and able to work independently and among teams with the ability to make good decisions will excel in this role. If you have 3+ years of relevant office management experience.
WHAT YOU WILL DO:
This diverse Office Manager position handles a broad array of support in accounting, marketing, human resources, vendor relations, and general business and operations administration.
Accounting Support
WHAT YOU WILL BRING:
WHAT YOU WILL GET:
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
We're actively searching for an experienced Office Manager/Administrative Assistant to join our team in our Schaumburg IL office location.
The Office Manager will be responsible for high-level administrative support, effective coordination, and office operations management.
Candidates who are highly motivated, autonomous, self-directed, resourceful, and able to work independently and among teams with the ability to make good decisions will excel in this role. If you have 3+ years of relevant office management experience.
WHAT YOU WILL DO:
This diverse Office Manager position handles a broad array of support in accounting, marketing, human resources, vendor relations, and general business and operations administration.
Accounting Support
- Data entry in ERP system (SAGE)
- Verifying and processing invoices
- Purchase orders
- Coordination and accounting support between the U.S. and Corporate accounting functions.
- Reporting and dashboard administrative support
- Prepare correspondence
- Help plan and facilitate departmental and company meetings and company events
- Coordinate and schedule meetings, draft agendas, and document and maintain minutes of meetings
- General administrative support, such as expense reports, travel assistance, or research projects upon request for the team
- Handling general information requests from internal staff and external vendors
- Maintain office space organization and configuration, furniture, technology systems, and facility management support
- Coordinate security/access and other office services with building management
- Manage inventory of office and administrative supplies, kitchen and related items
- Handling incoming/outgoing mail and shipments
- Automobile leasing administrative support
- Assist in documenting and filing company-related insurances
- Maintain vendor relations
- Payroll support, including entering timesheets (as needed), tracking time, and associated follow-up
- Distributing payroll slips (as needed)
- Recording and tracking employee PTO (vacations, etc.)
- May assist with benefits administration, onboarding new employees and processing changes
- Provide general administrative assistance to Director/Leadership, including travel, calendar coordination, documentation, etc.
WHAT YOU WILL BRING:
- 3+ years of office management experience
- Highly motivated, autonomous, self-directed, and resourceful
- Outstanding organizational and multi-tasking skills
- Service-oriented; excellent customer service and relationship skills
- Ability to make recommendations and decisions independently
- Ability to work independently and among teams
- Acts with a high level of professionalism and integrity, including dealing with confidential information
- Excellent verbal and written communications skills in English (French language skills are a plus)
- Proficient with Microsoft Office, including Word, PowerPoint, and Excel
WHAT YOU WILL GET:
- Full-Time Position - 40 Hours per Week
- Paid Time Off/Vacation Time, Benefits
- 401K with 4% Match
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
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