POSITION SUMMARY - this position is in our ABA Clinic in New Lenox, Illinois

The Operations Manager will effectively manage incoming BT training and center schedule, maintain the center facility, keep supplies up to date and within local code, as well as additional tasks to include social media updates and special events.

WORK SCHEDULE: Mon-Fri 8:00am - 5:00pm/9:00am - 6:00pm

PRIMARY DUTIES & RESPONSIBILITIES

• General facilities management relating to the clinic or township.
• Coordinating behavior therapist hiring and onboarding for the clinic.
• Facilitates new hire training and orientation.
• Creating and maintaining center schedule for behavior therapists.
• Coordinates shift coverage and schedule changes.
• Updating and maintaining all supply orders for facility and client needs.
• Manages general reception tasks relating to the front desk.
• Prepares weekly operational reports for Center Director.
• General support of the behavioral therapist's team.

ADDITIONAL REQUIREMENTS

Training/BT/Schedule

• Updating the system keeping client information current and accurate on a consistent basis.
• Responding to client inquiries in a timely fashion.
• Work closely with recruiting in interviewing, hiring, and ensuring that the appropriate training has been scheduled for employees.
• Assists with opening and closing of the center.
• Provide support to RBT/BTs to promote job satisfaction & engagement.
• Provide regular check-ins throughout the day with staff to ensure well-being.
• Facilitates coverage for time off requests and cancelations by clients or staff.
• Complete check-in and check-out procedure via preestablished check in/out process.
• Maintain a positive, problem solving and supportive mindset.
• Communicate openly and directly with management regarding concerns or ideas.
• Adhere to and promote professional standards of KAS.
• Participate in ongoing training as assigned.
• Participate in meeting as assigned by the Clinical Director (Team Meetings and 1:1).

Facility

• Maintain compliance with safety regulations for staff and clients
• Maintain cleanliness and upkeep of the clinic
• Ensure and maintain emergency protocols.
• Coordinate maintenance & repairs with approved vendors
• Ensure clinic is sanitized regularly according to schedule with Extreme Clean cleaning company.
• Assist with opening and closing preparations.
• Stock rooms daily with necessary supplies
• Establish and maintain a safe, healthy learning environment
• Ensure all PHI is stored in compliance with HIPAA regulations and strictly viewed and handled only in a HIPAA compliant work environment

Supply

• Manage and maintain inventory of supplies
• Tracks need for supplies and communicates with the Clinical Director (both for site and BCBA programming: including clinical, general, office, and PPE supplies).

Additional

• Assist when assigned in Facebook Lives and lifestyle posts
• Coordinating special events for the clinic: birthdays, holidays, in accordance with set-forth budget
• Assist's clinicians with program material creation.
• Assist's with organizing and maintaining storage closets, cabinets, and drawers.
• Assists with sanitization of toys and materials.
• Responds to walkie talkie requests in from center staff in a timely manner.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated by the Center Director to meet the ongoing needs of the organization.

This position may demand responsibilities not outlined in this description to maintain the continued growth of the organization. These responsibilities may be assigned by the direct supervisors, Directors of other departments, or Organizational Leadership.