Office Manager Job at Putnam County Parks and Recreation
Parks and Recreation Office Manager
Responsibilities
· Greet visitors to the office and via phone in a friendly, professional manner to ensure a positive personal experience
· Coordinate rental reservation calendars and ensure all opening and closing shifts are staffed
· Receive, receipt, prepare and maintain all documents/payments and files for deposits
· Prepare timesheets and maintain leave balance logs for department staff and Director’s review in accordance with Putnam County Leave and Comp Time Policy
· Respond to requests and questions about office operations
· Sort and deliver all incoming mail and packages
· Maintain detailed and accurate records of all message requests, voicemails, and telephone calls received
· Coordinate community center needs
· Maintain and reconcile purchase order records
· Ensure office efficiency by maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment
· Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
· Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
· Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies
· Provide answers, resources, and solutions when requested
Required skills and qualifications
· Two or more years of experience in office management
· Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
· Proficiency with office applications, and aptitude for learning new software and systems
· Ability to maintain confidentiality of department information
Preferred skills and qualifications
· Bachelor’s degree or equivalent
· Advanced customer service skills
· Experience with Microsoft Programs
Starting pay range: $34,650-$37,050
Job Type: Full-time
Pay: $34,650.00 - $37,050.00 per year
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Cookeville, TN 38501: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Management: 2 years (Preferred)
Work Location: One location
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