Parks and Recreation Office Manager

Responsibilities

· Greet visitors to the office and via phone in a friendly, professional manner to ensure a positive personal experience

· Coordinate rental reservation calendars and ensure all opening and closing shifts are staffed

· Receive, receipt, prepare and maintain all documents/payments and files for deposits

· Prepare timesheets and maintain leave balance logs for department staff and Director’s review in accordance with Putnam County Leave and Comp Time Policy

· Respond to requests and questions about office operations

· Sort and deliver all incoming mail and packages

· Maintain detailed and accurate records of all message requests, voicemails, and telephone calls received

· Coordinate community center needs

· Maintain and reconcile purchase order records

· Ensure office efficiency by maintaining common areas, handling correspondence, managing file systems, and overseeing supplies and equipment

· Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports

· Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists

· Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies

· Provide answers, resources, and solutions when requested

Required skills and qualifications

· Two or more years of experience in office management

· Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability

· Proficiency with office applications, and aptitude for learning new software and systems

· Ability to maintain confidentiality of department information

Preferred skills and qualifications

· Bachelor’s degree or equivalent

· Advanced customer service skills

· Experience with Microsoft Programs

Starting pay range: $34,650-$37,050

Job Type: Full-time

Pay: $34,650.00 - $37,050.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Cookeville, TN 38501: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Management: 2 years (Preferred)

Work Location: One location

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