Purpose of Position:

This position will be responsible for overseeing general administrative and accounting functions for the location. In this role, will also supervise and train office administrative staff to ensure overall implementation of, and compliance with, company policies and procedures.

Accountabilities:

• Conduct new hire orientation, schedule and administer drug/alcohol screening, process paperwork, and communicate with corporate office on personnel issues.
• Oversee training of staff on Accounts Payables and Receivables process.
• Manage attendance records for location personnel.
• Ensure Department of Transportation (DOT) files are in compliance, annual Motor Vehicle Record (MVR) checks, license renewals, certifications and reviews are current.
• Conduct safety meetings and training classes for Drivers.
• Review all invoices and process incentive/rebate records for payment.
• Oversee building security, trash removal, utilities, phone systems and purchasing of office supplies.
• Investigate and report accidents, forward required documentation to insurance carrier and corporate office.
• Administer purchasing/leasing and maintenance agreements for company vehicles, office and warehouse equipment.
• Maintain petty cash, distribute monies, maintain receipts, and submit reports to corporate office for reimbursement.
• Ensure location’s compliance with Occupational Safety and Health Administration (OSHA) regulations. Schedule certification classes, distribute information, and maintain recordkeeping.
• Communicate with Information Technology (IT) department, to ensure fully operational systems at all times.
• Provide monthly reports to Regional Finance Group and Human Resources as required.
• Oversee the inventory process and assist in daily, weekly, monthly reconciliations.

Minimum Skills Required:

• 4 year College Degree, from an accredited institution, and/or equivalent work experience.
• 3 to 5 years prior Office Management experience, with at least 2 direct reports.
• At least 2 years prior experience with DOT and OSHA regulations.
• Knowledge of Microsoft Office Programs (i.e. Word, Excel, and Outlook, etc.).
• Excellent organizational, interpersonal and communication skills (i.e. written and oral).
• Excellent communication abilities, including speaking, writing and active listening
• Effective organization and time management skills, like prioritization, multitasking and planning
• Great customer service skills, including a personable and positive attitude
• Problem-solving, critical thinking and decision-making abilities
• Ability to work independently with little-to-no supervision
• Keen attention to detail

Preferred:

• 2+ years experience with inventory procedures.
• Experience in a Distribution/Manufacturing environment.
• Worker Compensation experience.
• Knowledge of accounting systems.
• Bilingual in Spanish is also a plus

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DEL MONTE FRESH PRODUCE IS AN EEO/AA/V/H