OnBase Administrator & IT Analyst Job at Great Basin College
Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:
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Draft applications are saved automatically and can be accessed through your candidate home account.
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Final applications must be submitted prior to the close of the recruitment.
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Once a recruitment has closed, applications will no longer be accepted.
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Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
If you need assistance or have questions regarding the application process, please contact our Human Resources department at
hr-employment@gbcnv.edu
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Job Description
This position has high responsibilities for Great Basin College OnBase and (SIS) Student Information System including OnBase administration, development, security and Student System security updates (SACR), trouble shoot technical/functional issues, testing of bundles and enhancements. The incumbent must have the ability to communicate effectively with academic, administrative, other departments and mainframe support personnel, as well as have the technical and analytical skills to plan, schedule and implement the responsibilities and activities of the aforementioned.
The incumbent often receives requests in a time frame (under pressure). These requests come from internal administrators, other college departments and from external sources (NSHE System Office, SCS/SIS, State Department of Education, etc.).
Qualifications:
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Bachelor’s Degree in a related field required. Degree must be from a regionally accredited institution of higher education.
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The incumbent must have knowledge of relational databases and electronic document storage and processing systems, PeopleSoft and OnBase (with a OnBase System Administration Certification and OnBase Workflow System Administration Certification preferred) or Enterprise Management System or Enterprise Resource Planning system experience or equivalent. Experience in workflow and document management systems preferred.
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Knowledge is used to plan, organize and execute processes that may include, term set up, close of term, registration and setup, etc. class schedule and grade processing, business processing analysis when needed. This skilled knowledge is directly related to the successful operation of OnBase and PeopleSoft. To assure accuracy the individual is required to have strong communication, organizational, technical, analytical, database functional and problem-solving skills, be able to optimize business processes with various college departments and have strong presentation skills.
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Computer programming skills are required for coding and a variety of specialized report requests. Logical (critical) thinking and some skill in the area of mathematics is necessary.
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The individual needs to be able to respond to issues concerning PeopleSoft user, security, student records functionality, transcripts, class schedule, GPA calculation, number of credits, etc.
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The individual needs to be able to respond to issues concerning the OnBase end user. Participates in the Shared Instance OnBase group and various college and department meetings.
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The incumbent must also be familiar with relational databases, general internet usage, MS office (heavily using MS Word and MS Excel), general email application, etc.
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Travel to other cities to attend meetings regarding PeopleSoft users and system wide meetings is required.
Responsibilities:
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In the event of error, students may not be able to register or class fee refunds may be wrong, statistics may be wrong, GPA calculations may be off, etc. Errors in the student information system have far reaching effects on the students and the college as a whole including impacts to Financial Aid, Student Financials, and enrollment reporting.
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In the event of error, students may not be able to register or class fee refunds may be wrong, statistics may be wrong, GPA calculations may be off, etc. Errors in the student information system have far reaching effects on the students and the college as a whole including impacts to Financial Aid, Student Financials, and enrollment reporting.
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May assist with departmental supervision and supervision of systems processes rollout to users. Communicates all critical issues to immediate supervisor, adhering to deadlines, discuss and determine goals and professional growth; successfully address and resolves issues; determines level of OnBase and PeopleSoft security provisioning.
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Researches new procedures for efficiencies and effectiveness and suggests new policies to higher management to better serve our students.
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Assists with security access of Student Records and other modules as appropriate. Helps to decide or change appropriate access for users including staff, students and faculty in PeopleSoft including SACR.
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Assists with analyzing and testing system enhancements or changes quarterly as bundles are applied to PeopleSoft by SCS to the Shared Instance database.
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Actively serves and participates on various GBC and NSHE committees and back up for others on some committees.
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Maintains and updates departmental documentation.
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Trains various college staff on changing processes and features in OnBase and PeopleSoft.
Salary and Benefits:
Annual salary range is $53,805 - $68,000 commensurate with experience and education.
GBC
is NOT able
to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
Nevada System of Higher Education benefits package includes a 401(a) defined contribution retirement plan with employees contributing 15.50 % and a matching 15.50% from the employer, medical/dental/vision plan, benefit time, 11 paid holidays, and tuition waiver at Nevada System of Higher Education colleges for the employee and family. There is no state income tax in Nevada.
Applications will be accepted until 12:01 am, August 29, 2022. Applications may be reviewed upon receipt.
Exempt
Yes
Full-Time Equivalent
100.0%
Required Attachment(s)
Please note, once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter, references, additional documents sections of the application, will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review.
The following must be attached to your application:
Resume/CV – List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
Cover Letter
Three Supervisory References – Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.
Transcripts and/or Certifications – If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position. Unofficial transcripts/certifications must be received prior to interview.
If you are using education completed in foreign colleges or universities to meet qualification requirements, you must show that your education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. Any expense related to the evaluation will be the responsibility of the candidate.
Newly hired faculty must assure that their official transcripts are sent by the degree granting institution(s) to Great Basin College Human Resources Office within 30 days from the effective date of employment. Regionally accredited institutions must have awarded academic degrees.
An online background check will be required of the selected applicant; a third party administrator will perform this.
Posting Close Date
Note to Applicant
A background check will be conducted on the candidate(s) selected for hire.
References will be contacted at the appropriate phase of the recruitment process.
As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.
All document(s) must be received on or before the closing date of the job announcements.
Schedules are subject to change based on organizational needs.
HR will attempt to verify academic credentials upon receipt of hiring documents.
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