Job Description

Job Title: Payroll Assistant

Department: Finance

Reports To: Payroll Supervisor Financial Controller

Job Summary: As an essential member of the Payroll Team, this position will be responsible for assisting the payroll manager with all aspects of bi-weekly payroll processing for Cayuga Health Systems, including the Cayuga Medical Center, Cayuga Medical Associates, and Schuyler Hospital. Candidate must have excellent communication and strong Interpersonal skills and possess a high degree of confidentiality and professionalism.

Job Responsibilities include: The position will require timely and accurate payroll processing on a bi-weekly basis and an in-depth understanding of all payroll functions including, but not limited to the following:

• Ability to apply established policies and procedures to ensure consistency throughout our organization.
• Maintain employee data within HR, Time & Attendance, and Payroll systems including Meditech, Kronos, and iSolved platforms.
• Process and understands time and attendance requirements in compliance with all Federal and State laws and organization policies and practices.
• Process and understands all types of employee deductions, including Federal and State tax withholdings, pre-tax cafeteria 125 plans, administration of Federal and State wage garnishments, child support orders, wage assignments, and voluntary deductions.
• Assist with Federal and State payroll reporting requirements, including reconciliations of gross wages to 941 and NYS reporting, W-2's, annual preparation and reporting of NYS Unclaimed Funds and research and recovery of Unclaimed Funds due to Cayuga Medical Center.
• Ability to reconcile payroll records to the general ledger
• Have a broad knowledge of the U.S. Department of Labor Regulations (specifically FLSA), as well as New York State Department of Labor regulations and how they apply to the payroll function
• Effectively use and upgrade established filing systems.
• Demonstrate a high level of commitment to teamwork and support of cross-functional team involvement.
• Other appropriate responsibilities not noted above

Requirements:

Education: Associates degree in accounting/business-related field

Experience: Minimum of one year employment in payroll experience/environment

• Proficient with Microsoft Office Outlook and Excel

Licensure - N/A

Physical Requirements - 90% sitting 10% standing

Cayuga Health System Commitment to Diversity, Equity & Inclusion

Cayuga Health System commits to treat all people with dignity so that everyone who comes to us is safe, cared for, and respected. We will support the growth of our employees and the health of our community by embracing the rich diversity of social and cultural identities, needs, and life circumstances of all people. We strive to recognize and overcome personal biases and systemic policies that marginalize others and contribute to disparities in healthcare access, equitable care, and good health outcomes.