Payroll is a division of the Accounting Services Department. Payroll is responsible for all of the agency’s internal payroll functions including processing timesheets, cutting paychecks, processing benefits payments and calculating and processing Payroll taxes for 300+ staff members on a semi-monthly basis. Under the direction of the Payroll Manager, the Payroll Specialist III is responsible for timely, accurate processing of payroll and benefit transactions.

The Payroll Specialist III participates in the production of semi-monthly payroll, performs the full range of record keeping and payroll processing activities as well filling in as needed in the absence of the Payroll Manager. This position is deadline driven and requires a work schedule to meet these deadlines. In addition, the position shall perform other assigned accounting functions for the Accounting Services Department.

This position has a social justice component that requires critical thinking through the lens of racism and intersections with poverty. Knowing the core principals of antiracism and grounding those principles in everyday work are required job skills and core values. As an equal opportunity employer, we highly encourage people of color to apply.

• Process semi-monthly payroll
• Calculate and process garnishments
• Serve as backup for Payroll Manager when needed
• Reconcile benefit invoices to employee deductions and G/L
• Provide timely support to staff enquires
• Maintain accurate and complete filing systems
• Perform audits of systems to maintain integrity
• Train new staff in system as part of new hire orientation
• Calculate and process any needed adjustments, terminations and other changes accurately each pay period
• Accurately record and document all payroll transactions to ensure complete recordkeeping and audit trail
• Provide support for all audit needs
• Assist with quarterly and annual reporting requirements
• Maintain employee confidence and protect Payroll operations by keeping information confidential
• Support accounting department and HR as needed
• Other duties as assigned
• Actively engage in agency-wide Race and Social Justice Initiative (RSJI), and strive for racially equitable outcomes; take responsibility for creating and maintaining a safe and welcoming community by making room for people of color, trans and gender-non-conforming folks, and other populations who routinely encounter systemic oppressions
• Attend required safety trainings and meetings; follow all safety and health guidelines, standards, practices, policies, and procedures; and actively participate in the agency’s Emergency Preparedness program and activities

• Experience in processing payroll, bookkeeping and/or benefit related account reconciliation
  
• Strong mathematical competency with the ability to perform reconciliations
• Intermediate level of computer skills critical including use of database, word processing, spreadsheet software (Microsoft Office Suite including Outlook, Word, and Excel).
• Ability to juggle multiple priorities and meet deadlines
• Ability to work independently, be proactive, problem solve and take initiative as well as work in and add value to a team environment, pitching in as needed to "get the job done”
• Effective written and verbal skills
• Customer service orientation, including ability to communicate effectively and work with individuals at all levels of the organization
• Demonstrated commitment to anti-racist principles
• Experience working with communities of color and people from different cultures
• Demonstrated understanding of the intersection of racism and poverty
• Attention to detail and strong organizational and recordkeeping skills

The physical demands described here are representative of those that must be met by an individual to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In performing this position, the employee:

• Must be able to bend and stretch and be able to lift items up to 25 pounds
• Continuously uses hands and wrists, fingering, handling, grasping, and reaching in using telephones, computers and other office equipment and supplies
• Frequently uses speech, hearing and sight abilities in exchanging information with clients, agency staff, employers, representatives of community organizations and other individuals in the community
• Frequently sits for extended periods while performing desktop activities
• Frequently stands, walks, and climbs in performing duties in the office and in traveling to off-site meetings
• Indoor office environment
• Occasional local travel to multiple locations for off-site meetings