Overview:Come join an innovative leader in the healthcare industry! MDVIP, based in Boca Raton, FL is seeking a self-motivated individual with superior organization skills to work as Process Assistant-Operations. Primary focus is ensuring continuity and efficiency of each project, ensuring project goals and deadlines are met and project details are clearly documented. This role assists the Implementation team’s Project Manager to achieve department and company project goals and communicates with all necessary vendors, stakeholders, provider, and users involved in each project.

MDVIP has consistently been recognized as a Great Place to Work® employer since 2018. (Greatplacetowork.com/certified-company/MDVIP) and was named by Fortune and Great Place to Work® as one of the 2021 Best Workplaces in Healthcare & Biopharma™. This is a corporate based role, however a hybrid corporate office and work from home schedule may be available based on position and departmental needs.

The ideal candidate must be highly organized, adaptable, and able to prioritize tasks while working independently. Must be able to communicate effectively, in a collaborative, fast-paced team environment. Completes individual responsibilities and delegated tasks from the Project Manager timely and with excellent precision.
Responsibilities:

• Maintains minutes of all project meetings, documents activities during all project phases, including through project completion. Schedules meetings with necessary business groups to achieve project completion.
• Participates in bi-weekly department meetings and maintains department project tracker in Smartsheet. Assists in maintaining Project Department Process Manual and departmental Excel Templates.
• Accurately records project’s financial data and reports it timely. Ensures proper documentation, records, and proper approvals are obtained for all expenditures. Monitors budget parameters and updates leadership as needed.
• Assists in user acceptance testing to validate user expectations are achieved and document and communicate any issues to IT before deployment. Identifies and communicates urgent issues to management during Salesforce Deployment “Sanity” Testing to be addressed in a timely and most appropriate manner.
• Develops training documentation to facilitate user training prior to deployment
• Assists in running reports and distributes updates as needed.

This job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Qualifications:Education / Experience / Knowledge:
Associate degree or equivalent from two-year college in the study of business or project management and at least 2 years of related business experience; or equivalent combination of education and experience where two years of related experience equals one year of schooling. Related experience assumes a similar corporate role focused on projects, requiring the ability to identify, handle and resolve problems creatively while being driven by a desire for continuous improvement

Corporate office role: As a corporate based role in Boca Raton, FL, employees are expected to work from the corporate office. Hybrid corporate office and work from home schedule may be available based on position and departmental needs.
Additional information:
At no time may work be performed, or computer systems accessed, from outside of the U.S.
Individuals hired must be able to perform essential duties satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
MDVIP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Consistent with our mission, purpose, and core values, MDVIP takes the health and safety of its employees very seriously. With the concern over the spread of the coronavirus or “COVID-19,”and its variants, MDVIP has, and will continue to take reasonable measures to mitigate the potential spread of COVID-19. Your recruiter will provide more information during the interview process.

Location: 4950 Communication Avenue,Suite 100, Boca Raton, FL 33431

Job Type: Full-time

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