Job Family:

Travel Required:

Clearance Required:

What You Will Do:
We are currently searching for a Procurement & Operations Assistant to support the National Institutes of Health (NIH). This opportunity is a full-time position with MSC, and it is on-site in Hamilton, MT.

• Provide program management for the Procurement Technician and Invoice Specialists Roles:
  • Train new contractor staff
  • Manage workload assignment and distribution
  • Track the workload of each staff and team
  • Continually seek efficiencies and implements processes and procedures to increase efficiency
  • Serve as a liaison between the Procurement Technicians & Invoice Specialists, and the Purchasing Agents and Contract Specialists they support
  • Develop and maintain SOPs for internal procedures by occupation
  • Serve as a backup to these roles when necessary due to staff shortages
  • Conduct monthly team meetings
  • Provide quality control for post award electronic simplified acquisition files
  • Manages the disposal of records in according with GSA and NIH records disposition schedules
• Provide project management:
  • Manage specific compliance programs implementation as required, such as the Section 889’s process, procedure and database. This includes working with vendors who find government procurement challenging to understand to guide them into understanding and acceptance of the policy.
  • Provide support as needed for special projects, issues and concerns.
• Advise and support program management:
  • Develop, maintain, and update data and statistics for electronic acquisition files per staff member, team and organization in the simplified acquisitions teams (federal and contractor) for the branch management.
  • Maintain up-to-date office correspondence and management records for the management
  • Update/maintain shared calendars
  • Provide operational support
  • Assist in team building events and team meetings.
• Manage logistics of onboarding and offboarding laboratory staff.
• Coordinate meetings, workshops, and courses for program.
• Serve as a property manager, tracking equipment and ensuring physical accountability for equipment within the branch.
• Serve as an ITAS timekeeper
• Serve as a travel Coordinator
• Provide support for yearly PY Funds requests for standardized data and quality control before sending to AO’s
• Oversee all supply needs and track what is needed for program office; conducting market research and managing logistics on all inventory requests.
• Assist labs when with obtaining information on old orders to help inform current requests, and other like procurement matters as needed.
• Perform other duties as assigned.

What You Will Need:

• High School Diploma or equivalent is required.
• Minimum of at least five (5) years of experience supporting acquisition operations.
• Must possess well-developed organizational skills.
• Experience in post award management, and with non-inherent governmental functions within an acquisition environment.
  

What Would Be Nice To Have:

What We Offer:

Guidehouse offers a comprehensive, total rewards package that includes competitive compensation and a flexible benefits package that reflects our commitment to creating a diverse and supportive workplace.

Benefits include:

• Medical, Rx, Dental & Vision Insurance

• Personal and Family Sick Time & Company Paid Holidays

• Parental Leave

• 401(k) Retirement Plan

• Group Term Life and Travel Assistance

• Voluntary Life and AD&D Insurance

• Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts

• Transit and Parking Commuter Benefits

• Short-Term & Long-Term Disability

• Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities

• Employee Referral Program

• Corporate Sponsored Events & Community Outreach

• Care.com annual membership

• Employee Assistance Program

• Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)

• Position may be eligible for a discretionary variable incentive bonus

About Guidehouse
Guidehouse is an Equal Employment Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, citizenship status, military status, protected veteran status, religion, creed, physical or mental disability, medical condition, marital status, sex, sexual orientation, gender, gender identity or expression, age, genetic information, or any other basis protected by law, ordinance, or regulation.

Guidehouse will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of applicable law or ordinance including the Fair Chance Ordinance of Los Angeles and San Francisco.

If you have visited our website for information about employment opportunities, or to apply for a position, and you require an accommodation, please contact Guidehouse Recruiting at 1-571-633-1711 or via email at RecruitingAccommodation@guidehouse.com. All information you provide will be kept confidential and will be used only to the extent required to provide needed reasonable accommodation.

Guidehouse does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of Guidehouse and Guidehouse will not be obligated to pay a placement fee.