Program Coordinator I Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Program Coordinator I
Job Category
Staff & Executive - Project/Program Management/Planning
Department
Engn- Ctr Adv Infrastructure
Overview
Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
Posting Summary
Rutgers, the State University of New Jersey, is seeking a Program Coordinator I at the Center for Advanced Infrastructure and Transportation (CAIT). This position reports to a designated supervisor at CAIT and works under general supervision with clearly defined objectives. The Program Coordinator I will be responsible for providing the coordination and management support necessary to accomplish the goals prescribed by the mission of the State of New Jersey Motor Carrier Safety Assistance Program (MCSAP).
Among the key duties of this position are the following:
Among the key duties of this position are the following:
- Acts as the project coordinator supporting activities implemented by the New Jersey Department of Transportation (NJDOT), Bureau of Transportation Data & Support (BTDS), on their efforts to manage the Motor Carrier Safety Assistance Program (MCSAP) and develop the State Commercial Vehicle Safety Plan (CVSP).
- Maintains compliance with the agreements made with the Federal Motor Carrier Safety Administration (FMCSA) and supporting NJDOT in reducing Commercial Motor Vehicle (CMV) accidents, fatalities, injuries, and hazardous material incidents, through consistent, uniform, and effective CMV safety programs.
- Utilizes research project coordination and grant management skills, the individual will provide the department with an effective resource to comply with reporting guidelines, validate performance measurements and propose best practices to facilitate accomplishing the fiscal and programmatic objectives of the New Jersey Department of Transportation (NJDOT) – MCSAP.
- Acts as the project coordinator supporting activities implemented by the New Jersey Department of Transportation, Bureau of Transportation Data & Support (NJDOT-BTDS), on their efforts to manage the Motor Carrier Safety Assistance Program (MCSAP), developing and implementing the Commercial Vehicle Safety Plan (CVSP) and the CVSP budget.
- Maintains compliance with agreements the NJDOT made with the Federal Motor Carrier Safety Administration (FMCSA) and supporting NJDOT in their efforts reducing Commercial Motor Vehicle (CMV) accidents, fatalities, injuries, and hazardous material incidents, through consistent, uniform, and effective CMV safety programs.
- Utilizes research project coordination and grant management skills, the individual will provide the department with an effective resource to comply with reporting guidelines, validate performance measurements, and propose practical administrative and grant management solutions, to facilitate accomplishing the fiscal and programmatic objectives of the program.
- Develops and writes proposal applications to meet the needs of the NJDOT and implement program guidelines and initiatives to execute the projects to completion, providing the coordination needed to maintain and secure funding flow, as well as achieving long term program objectives and goals.
- Works closely with NJDOT, but also with the New Jersey State Police (NJSP), the New Jersey Motor Vehicle Commission (NJMVC), FMCSA, Stakeholders, and partners, monitoring and reporting progress, while achieving MCSAP objectives. It requires knowledge of cost principles as outlined in OMB Circular A-21, A-110 (Uniform Administrative Requirements for Grants), A-133, A-87 (General Principles for Determining Allowable Costs) and Title 49 CFR (Transportation Code of Federal Regulations), necessary to effectively identify issues and develop relevant solutions to meet administrative objectives while navigating a complex regulatory environment.
- Works closely with NJDOT and other federal, state, and local agencies, this position will also help identify and address state program issues regarding CMV transportation safety, following national priorities outlined in the FMCSA, USDOT and NJDOT strategic plans.
- Demonstates an ability to form and maintain productive working relationships and have the ability to work under general guidance in the prescribed duties, as well as cooperatively with other University departments, CAIT’s faculty and staff.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Day
Work Arrangement
Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement.
The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2023. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at
https://futureofwork.rutgers.edu.
FLSA
Nonexempt
Grade
04
Position Salary
Annual Minimum Salary
51359.000
Annual Mid Range Salary
63909.500
Annual Maximum Salary
76460.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s degree in a related field or an equivalent combination of education and/or experience.
- A minimum of two years relevant experience in a program coordination or administrative function.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- Good communication skills and computer literacy.
- Knowledge and understanding of coordination, organization, facilitation, report analysis, writing and promotion/outreach.
- Must have excellent communication, presentation skills, and a strong proficiency in office applications required.
- Requires knowledge of all computer programs and command of the English language necessary to produce the State Commercial Vehicle Safety Plan (CVSP), as well as performance progress report narrative required under the terms of the federal agreement.
- Must be extremely proficient in writing, editing and overall communications skills.
- The individual will be expected to hold very high standards in how information is developed and presented.
- It is key that he/she will have the demonstrated ability to manage, document, and organize multiple simultaneous projects.
- Requires frequent travel within New Jersey to attend meetings/functions/events/etc., and occasionally travel out of state to attend meetings/conferences/etc.
- Experience with non-profit organizations, state, county or municipal agencies and/or involvement in professional organization (leadership positions) is highly valued.
- The employee must have strong skills in planning and organizing, information integration, decision-making, and attaining results.
- The ability to research, compile data and formulate reports and deliverables on a consistent and timely basis are critical.
- Must be able to think broadly and conceptually and formulate creative, sophisticated solutions to complex problems, prioritize workload, and work independently with general supervision.
Preferred Qualifications
- Knowledge and understanding of transportation safety principles and practices and experience in grant administration/management at a State level.
- Previous interaction with transportation agencies such as NJDOT, FHWA, USDOT,NJSP, NJMVC; active participation with related professional organizations.
- previous interaction with other transportation agencies.
Equipment Utilized
- General MS Office software: to perform the work duties listed, including Excel, PowerPoint, Word, and Outlook.
Physical Demands and Work Environment
Special Conditions
Posting Details
Posting Number
23ST1247
Posting Open Date
05/12/2023
Special Instructions to Applicants
Regional Campus
Rutgers University-New Brunswick
Home Location Campus
Busch (RU-New Brunswick)
City
Piscataway
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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