Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join our amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assist with monthly financial forecast, and progress billing preparation. Working closely with stakeholders to identify any project concerns with respect to delivery and cost. Works with managers to monitor and manage financial performance against monthly forecast and profit plan. May mentor and coach less-experienced staff. As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Cost Administrator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What You’ll Do

• Coordinates contract legal reviews and signatures for a variety of projects including more complex projects. Ensures that all required documentation is signed and returned to customer. Coordinates COI’s and OCIP/CCIP documentation, if required.
• Books new projects and change orders, sends notifications of job bookings to internal stakeholders.
• Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions. Assignments are broad in nature and may require a high level of ingenuity and proficiency.
• Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.
• Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.
• Assists project managers and accounts receivable team to ensure timely payment of invoices.
• Acts as second level approver for all project accounts payables invoices.
• Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.
• Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.
• Monitors revenue on projects on a weekly basis and reports issues to manager.
• Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM’s approval.
• Maintains and tracks Subcontractor COI’s and lien waivers.
• Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.
• Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.
• Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.
• Runs month end financial reports and works with manager to achieve planned financial results.
• Runs financial reports and works with manager and PM’s to forecast following month’s revenue and gross margin.
• Prepares and sends customer surveys monthly.
• Acts as “our customer’s best service provider” always, thereby ensuring Convergint is the customer’s 1st choice for service.
• Using technical knowledge, skills and experience, mentors and trains less experienced staff.
• Performs other duties and responsibilities as requested or required.

What You’ll Need

• Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
• Excellent Microsoft Outlook, Excel, and Word skills.
• Strong financial analytical skills including cost control and ability to interpret financial reports.
• Strong accounts receivable knowledge.
• Strong customer service skills.
• Strong attention to detail and results focused.
• Strong team orientation.
• Flexibility to adapt to changing priorities and direction in a dynamic work environment.
• Strong organizational/time management skills.
• Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Company Benefits and Perks

Convergint fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all our colleagues:

• Company Holidays and Paid Time Off
• Fun & Laughter Day Off
• Medical, Dental & Vision Plan
• Life insurance & Disability Plan
• Wellness Program
• 401K Matching Plan
• Colleague Assistance Program
• Tuition reimbursement
• Competitive salary and compensation plan
• Vehicle reimbursement plan
• Corporate Social Responsibility Day
• And much more…

Requirements:

Education: College degree, trade school or equivalent experience

Minimum Experience: 5 years bookkeeping or an accounting environment

Preferred Experience: (but not required):

• 5 years project cost accounting
• 3 years in a construction environment
• Bachelors or Associates in Business Administration or similar program

Convergint is committed to a culture of Inclusion and Diversity and is an Equal Opportunity Employer.

Employment is contingent upon successful completion of background investigation and pre-employment drug screen.

Visit our Convergint careers site to learn more about the company and the exciting opportunities available.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)