Project Assistant - Intellectual Property Practice Group Job at Shook, Hardy and Bacon
Shook, Hardy and Bacon is hiring a Project Assistant in our Intellectual Property practice group who will assist with ongoing trial and discover support and other non-billable task.
Ideal professional will possess a strong attention to detail and communication skills, curiosity about legal process, and desire to contribute to fast-paced legal team.
Duties include:
- Analyze, enter and maintain client/matter and subject/case matter information into databases according to legal team, practice group or department procedures.
- Review, maintain, and perform database and other system searches to locate and retrieve documents and information.
- Assist with compiling, reviewing, summarizing, and coding pertinent documents for litigation and discovery projects.
- Set-up client files for complex projects throughout the practice group, including documents to be used for litigation activities such as depositions, productions, and/or trial exhibits.
- Assist with daily docketing activities such as calendaring dates, de-docketing dates, creating new database records, and preparing docket reports, as instructed by legal teams.
- Provide information necessary to meet client-billing requirements to billing & collections team members (client matter numbers, contact info, budget information, etc.)
- Process vendor invoices (local counsel, expert witness, third-party vendors).
- Prepare routine/template documents utilizing document assembly software (e.g., HotDocs) and data from case management systems and other resources.
- Modify electronic data files to create files for specific database applications.
- Link images and other digital files to database records.
- Will demonstrate an in depth understanding of the functionality of various databases and/or system(s) used to perform daily tasks.
- May participate in preparation of physical set up of trial materials, exhibit sets and supplies to be used during trial; may also provide onsite trial support in the form of preparation of materials needed in court, retrieval of documents and files from internal/external systems.
- May assist on paper and/or electronic data collection projects.
- May upload data and documents to client-owned databases.
- May communicate with clients, other counsel or outside parties to request or provide information under the direction of attorney, other timekeeper and/or supervisor.
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