Project Team Coordinator/Office Administrator Job at Interface Engineering, Inc.
The Job:
The ideal candidate should have the leadership skills to assist in the day-to-day operations of projects as well as manage meetings, events, and initiatives as assigned. Candidates should be well-organized, thoughtful and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic and fast-paced work environment.
As a Project Team Coordinator, your responsibilities will include (but may not be limited to):
Project Coordination Role —70%
Assist with preparation of scope and fee proposals for new project opportunities
Actively manage project filing (electronic and hardcopy), data entry, document scanning, and project database
Ensure accurate project set-up, as well as compilation of all related project documents
Provide quality control, project team coordination, and project administrative support
Manage Project specifications and maintain edits from the project Engineer
Coordinate transmittal of project deliverables (i.e. RFIs, submittals, actions items, change orders)
Assist senior engineers with the printing, stamping, and delivery of shop drawings
Track and update deadlines & deliverables
Generate weekly team schedules & deliverable reports
Construction administration activities to include internal processing of all RFI’s, Shop Drawings, Change Orders, etc… Maintain internal daily/weekly logs or construction activities and reconcile with each project tracking tools.
Office Support Role — 30%
Front desk management
Coordinate office services and general operations
Facility management and operation
May assist with production of marketing materials, search for opportunities, and maintenance of project pursuit database, as assigned
Provide general clerical and administrative support
Attend & prepare notes for monthly team meetings
The successful candidate will have:
A minimum of Associates Degree or four years’ experience in project coordination duties
Proficiency with Microsoft Office – Outlook, Word, Excel, and PowerPoint
Experience with Newforma, Vision, Bluebeam and Speclink is a plus
Good oral communication and listening skills
Ability to interact with a wide variety of people
Well-organized, ability to multi-task and handle multiple deadlines effectively
Ability to maintain confidentiality of sensitive data
Come work with us!
Interface Engineering, an internationally recognized leader in high performance design, is seeking to add an administrative professional/Project Team Coordinator to our team. Our team members are given the freedom to define their own career path and evolve their role to play to their strengths. They are given the opportunities to take on challenges and new responsibilities quickly, and grow their roles organically. Interface encourages everyone to come with questions and bring new ideas and solutions - we foster a culture of learning and growing. Our path to advancement is measured in specific metrics and attributes, but our employees are supported in making it their own. We are successful collectively when our team members are empowered individually.
As a progressive multi-disciplined consultancy firm. We focus on innovative engineering solutions for high-performance projects. Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.
Our Culture:
At Interface, you’ll find a workplace with a culture of fun, and superior work/life balance benefits, expansive personal development opportunities, cutting edge technology, and great relationships. You’ll work alongside MEP industry leaders who will help you develop your own thriving career path. Our work takes us around the globe and on a steady growth curve - all powered by people like you.
Our Core Values capture the essence of who we are. We live and breathe them and they inform everything we do.
We are conscientious.
We are empowered.
We are respectful.
We are transformative.
We are resilient.
Social Equity:
We are committed to social equity within our walls and out in our communities. We strive to be a diverse, inclusive, and responsible firm. It is our policy provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Further, we support local business and seek out small and minority owned firms to mentor and partner with on our projects. Staff are free to design programs to get us out to clean up beaches, serve meals at shelters, or teach school-aged kids about engineering – using paid volunteer time.
H1-B Sponsorship and/or transfer has not been approved for this particular job role.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.
The ideal candidate should have the leadership skills to assist in the day-to-day operations of projects as well as manage meetings, events, and initiatives as assigned. Candidates should be well-organized, thoughtful and service oriented. In addition, candidates should be able to take ownership of tasks and exhibit a high level of initiative and follow-through in a dynamic and fast-paced work environment.
As a Project Team Coordinator, your responsibilities will include (but may not be limited to):
Project Coordination Role —70%
Assist with preparation of scope and fee proposals for new project opportunities
Actively manage project filing (electronic and hardcopy), data entry, document scanning, and project database
Ensure accurate project set-up, as well as compilation of all related project documents
Provide quality control, project team coordination, and project administrative support
Manage Project specifications and maintain edits from the project Engineer
Coordinate transmittal of project deliverables (i.e. RFIs, submittals, actions items, change orders)
Assist senior engineers with the printing, stamping, and delivery of shop drawings
Track and update deadlines & deliverables
Generate weekly team schedules & deliverable reports
Construction administration activities to include internal processing of all RFI’s, Shop Drawings, Change Orders, etc… Maintain internal daily/weekly logs or construction activities and reconcile with each project tracking tools.
Office Support Role — 30%
Front desk management
Coordinate office services and general operations
Facility management and operation
May assist with production of marketing materials, search for opportunities, and maintenance of project pursuit database, as assigned
Provide general clerical and administrative support
Attend & prepare notes for monthly team meetings
The successful candidate will have:
A minimum of Associates Degree or four years’ experience in project coordination duties
Proficiency with Microsoft Office – Outlook, Word, Excel, and PowerPoint
Experience with Newforma, Vision, Bluebeam and Speclink is a plus
Good oral communication and listening skills
Ability to interact with a wide variety of people
Well-organized, ability to multi-task and handle multiple deadlines effectively
Ability to maintain confidentiality of sensitive data
Come work with us!
Interface Engineering, an internationally recognized leader in high performance design, is seeking to add an administrative professional/Project Team Coordinator to our team. Our team members are given the freedom to define their own career path and evolve their role to play to their strengths. They are given the opportunities to take on challenges and new responsibilities quickly, and grow their roles organically. Interface encourages everyone to come with questions and bring new ideas and solutions - we foster a culture of learning and growing. Our path to advancement is measured in specific metrics and attributes, but our employees are supported in making it their own. We are successful collectively when our team members are empowered individually.
As a progressive multi-disciplined consultancy firm. We focus on innovative engineering solutions for high-performance projects. Our work demonstrates how creative collaboration can produce outstanding results for our clients and our communities.
Our Culture:
At Interface, you’ll find a workplace with a culture of fun, and superior work/life balance benefits, expansive personal development opportunities, cutting edge technology, and great relationships. You’ll work alongside MEP industry leaders who will help you develop your own thriving career path. Our work takes us around the globe and on a steady growth curve - all powered by people like you.
Our Core Values capture the essence of who we are. We live and breathe them and they inform everything we do.
We are conscientious.
We are empowered.
We are respectful.
We are transformative.
We are resilient.
Social Equity:
We are committed to social equity within our walls and out in our communities. We strive to be a diverse, inclusive, and responsible firm. It is our policy provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or any other applicable federal or state-protected classification.
Further, we support local business and seek out small and minority owned firms to mentor and partner with on our projects. Staff are free to design programs to get us out to clean up beaches, serve meals at shelters, or teach school-aged kids about engineering – using paid volunteer time.
H1-B Sponsorship and/or transfer has not been approved for this particular job role.
Please Note :
bankofmontserrat.ms is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, bankofmontserrat.ms provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.