Project & Warehouse Coordinator Job at Bluewater Technologies Group, Inc.
Position Title: Project & Warehouse Coordinator
Team: Integration
Manager: Integration Operations Manager
Office Location: Indianapolis, IN
Who We Are:
At Bluewater, we live for the opportunity to spread joy in the world through our work, and interactions in the AV, retail, and live/virtual event technology spaces. We are planners, makers, and innovators; crafting moments that connect and inspire. We believe it is the intersection of strategy, creativity, and innovation in tech that creates the strongest experiences for our clients. We play with heart, we stay in-bounds, and we always take the field together. Above all, we have fun doing it. Delivering world class executions of our projects makes us the happiest!
Responsibilities:
- Understand the short- and long-term goals of a project in order to execute specific stages of the project plan: Kickoff scheduling, kickoff meeting facilitation, equipment management and project closing
- Work with team leads to assign project resources and manage necessary tasks in Q360
- Schedules and leads internal project kickoff meeting to review client expectations, identify project responsibilities and requirements, determine actions items and manage project equipment ordering
- Ensure Wrike and Q360 are up to date with necessary information for proper forecasting and reporting
- Equipment management including and not limited to ordering, tracking, risk mitigation, management of damaged/returned equipment
- Schedule and facilitate weekly production meetings with Project Manager(s) to review status, risks, issues and mitigation plans
- Manage and create necessary installation documentation for the project folder
- Manage per diem for project installation (if required)
- Perform project closing audits
- Analyze risks and opportunities to drive the success of projects
- Shipping / Receiving / Organization / Staging of equipment for projects
- Creation of job folders for projects
- Plotting of system and elevation drawings for projects
- Lifting up to 50 lbs
- Ordering of office supplies
- Working with office vendors (HVAC / Pest Control / Water Service)
- Forklift / Order Picker operation
Skills/Qualifications:
- Bachelor’s degree (preferred)
- Detail-oriented and dependable
- Solid organizational skills, including multitasking and time-management
- Technical skills and data-entry
- Exceptional written and verbal communication skills
- Ability to excel in a fast-paced and challenging work environment
- Must be comfortable in a stressful atmosphere
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals may need to sit or stand as needed, may require walking primarily on a level surface for periodic periods throughout the day. Reaching above shoulder heights, below the waist or lifting as are required to file documents or store materials throughout the workday. Proper lifting techniques required. Position may include lifting up to 50 pounds for files, computer printouts on occasion.
Measures of Performance:
- Completion of project-related documentation
- Conduct weekly production meetings
- Facilitate timely communication
- Project close out process
- Overall communication with other members of the integration division
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