Home Based, US

Essential Function and Key Accountabilities

The Proposals Coordinator will support the PreSales Department with both Proposal Management and Business Data activities. The individual in this role will be a key member of the PreSales department in managing the allocation and archival of proposal text, proposals, assisting with various process improvement, along with assisting to update/optimize/maintain data integrity and reporting. The Proposal Coordinator will also perform a variety of clerical and administrative activities to support the PreSales Department.

Provide proposal process coordination and administrative support to proposal owners (PO) including:

• Requesting proposal reviewers under the supervision of the PO
• Scheduling the kick-off, strategy, and budget review calls and contribute to meeting minutes
• Setting up the initial proposal workspace, adding RFP information, team, assigned and maintaining it
• Drafting initial proposal timelines on behalf of the PO and updating these as instructed by the PO
• Sending reminders to team ahead of the due date and starting escalation process when someone is late
• Requesting vendor quotes, Investigator Grants, and ancillary budgets
• Building the initial budget tool on behalf of the PO
• Running FTE and budget diagnostic reports on behalf of the PO
• Exporting final proposal values to the CRM
• Saving final files and approvals to the proposal workspace on behalf of the PO
• Making final proposal available to sales team for customer delivery
• Support systems migrations

Skills:

• Accurate, thorough, and detail-oriented, with superior organizational skills.
• Fast thinker and good time management skills. Ability to multitask and re-prioritize work as the day progresses.
• Ability to take ownership of assigned duties, manage multiple tasks, flexible working hours.
• Ability to work with minimum supervision in fast-paced environment.
• A flexible attitude with respect to work assignments and new learning.
• Candid communication style, able to clearly communicate with all levels at the organization.
• Very good working knowledge of Windows, Microsoft Word, Excel, Power point, and Outlook.
• Good numeracy skills.
• Experience with and ability to adhere to strict confidential requirements.
• Sound interpersonal, written, and verbal English communication skills.
• Knowledge of CRM systems is a plus.

Education:

• High School Diploma (complete) or above. Bachelor's degree preferred.

Language Skills

• Fluent in English and local language, both oral and written.

Minimum Work Experience:

• Two years in administrative or secretary roles, preferred.
• Previous experience with CRM systems, SharePoint are a plus.