DHA HOUSING SOLUTIONS FOR NORTH TEXAS

JOB VACANCY

April 2, 2021

JOB TITLE: PURCHASING AGENT I
SALARY RANGE: $39,520 - $45,716

LOCATION: PROCUREMENT

Summary: Under general supervision, provides central purchasing of supplies, materials and equipment, and required external services; responds to requests for information within the scope of authority.

Essential Job Functions: The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Procures supplies, services and equipment for assigned departments in compliance with DHA procurement policy and procedures.
• Provides customer support to DHA staff concerning purchase requirements; accesses and locates information for customers, staff, authorized agencies and others.
• Reviews purchase requests; prepares requests for quotations, determines correct solicitation method and sources to be solicited; solicits and registers vendors and contractors; evaluates and confirms bids; compiles, validates and processes required documentation; recommends approval and obtains necessary signatures within scope of authority.
• Creates purchase orders and processes through required approval process; prepares and updates reports, records and related documents; responds to inquiries and resolves issues within scope of authority.
• Assists in preparing and coordinating construction bids, request for proposals, and request for qualifications; addresses questions and other issues that arise during the process.
• Maintains contract database and track contract validity.
• Maintains file integrity and confidentiality by adhering to DHA policies and procedures; assures the accuracy of the electronic and paper filing systems; researches files to monitor vendor performance, obtains requested information, inserts additional data, and checks accuracy of documents.
• Monitors and manages inventory of standard supplies.
• Enters requisition and vendor information into computer system and other records.
• Explains nature of DHA programs, procedures and services to clients; maintains absolute confidentiality of work-related issues, client records and DHA information.
• Supports the relationship between DHA and the constituent population by demonstrating courteous and cooperative behavior when interacting with clients, visitors, and DHA staff.
• Enthusiastically promotes the President/CEO s priorities for the operations of DHA.
• Performs other duties as assigned or required.

Knowledge and Skills:

• Knowledge of DHA organization, operations, policies and procedures.
• Knowledge of basic principles of record keeping, case files and records management.
• Knowledge of Federal, state and DHA Procurement Codes.
• Knowledge of the basic principles of materials management.
• Skill in performing duties in an organized, detailed-oriented manner.
• Skill in operating a personal computer utilizing a variety of business software.
• Skill in establishing cooperative working relationships with employees and the general public.
• Skill in effective communication, both verbal and written.
• Skill in interacting with people of different social, economic, and ethnic backgrounds.

Physical Demands:

Must be able to lift and or carry up to 10 pounds.

Minimum Qualifications:

Bachelor s Degree, AND two (2) years experience purchasing supplies for a large business; government agency purchasing experience preferred; OR equivalent combination of education and experience.

DEADLINE TO APPLY: Open Until Filled

Explanation of Hiring Process

Thank you for your interest in job opportunities with the Dallas Housing Authority. All applications for open posted positions must be submitted via on-line at www.dhantx.com. No on-line applications will be accepted after the noted closing date on the announcement. We encourage you to visit our website often to view and apply for vacant positions with the agency.

DHA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity and all employees and applicants are treated equally without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.