COMPENSATION: $ 44,704 - $56,278 Annually

HOURS OF WORK: 40 hours per week, Full-Time

FLSA STATUS: Exempt

SUPERVISORY: No

REPORTS TO: Controller - Finance Department

Position Summary:

The Purchasing Coordinator works within the Finance and Accounting Department and is responsible for the integrity of our purchasing and inventory system and company-wide communications regarding changes to the system. The Purchasing Coordinator works closely with the Facilities Manager, Development Department, and Managed Businesses

Job Duties & Responsibilities:

• Contribute to the integrity of company purchases through verification and maintenance of all required purchasing documents; {contracts, vendor set up, }
• Ensure that purchased materials are utilized properly through effective communication regarding inventory items
• Maintain the database such that all users are informed of item status and reporting tools are able to be used at maximum utility; {inventory trace, adjustments, ongoing maintenance}
• Expand bandwidth of Purchasing Team through added vendor vetting and obtaining samples as directed
• Review documents submitted by buyers for prospective vendors to ensure compliance with all requirements
• Input Purchase Requisitions for approval by Department heads
• Organize documents submitted by vendors at time of Purchase Order submission or delivery of goods
• Resolve receiving error issues in database
• Provide non-inventory purchasing support including following established guidelines and procedures for non-inventory purchases and maintain preferred vendor list
• Perform item master maintenance transaction in all appropriate databases and systems
• Update Purchase Orders with current delivery information
• Coordinate Product Change Notification Process
• Oversee Receiving Standard Operating Procedure's by ensuring they are current to meet compliance requirements and verify they are being followed
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents
• Assist Controller with projects as needed
• Perform other duties as assigned

Key Qualifications - Education & Work Experience:

• Bachelor's degree and /or sufficient related work experience
• Must be at least 21 years of age and possess a highs school diploma or GED.
• Must possess a valid AZ driver's license and provide proof of past driving record for thirty-nine (39) months from the Department of Motor Vehicl GRIC driver's permit will be required, drive certification needed to drive all community vehicles.
• Must pass pre-employment drug screen prior to assuming position.
• Must acknowledge and agree to maintain a drug-free workplace as a condition of employment.
• Knowledge and experience working with Gila River Indian Community or other Native American Community.

Knowledge Skills & Abilities:

• Friendly and professional demeanor
• Exhibit a high level of professionalism
• Must be able to communicate effectively both verbally and in writing
• Knowledge of and understanding of correspondence requirements in a political environment
• Must act with diplomacy and tact
• Knowledge of appropriate safeguards for protecting confidential data
• Demonstrate the ability to multi-task
• Demonstrate organization and time management skills
• Must have ability to exercise sound independent judgment
• Ability to work independently and as part of a team
• Self-motivated and pro-active
• Vendor relations management
• Strong knowledge and understanding of purchasing procedures
• Basic knowledge of business principles, processes, and office protocol
• Filing and document management
• Process improvement and documentation
• Attention to detail
• Observant, analytical, inquisitive, and attentive