"All persons newly hired for employment by RiseBoro must provide proof of being fully vaccinated by the first day of employment, except for those who obtain an exception due to medical or religious reasons through the reasonable accommodation process."

ABOUT RISEBORO

RiseBoro Community Partnership strives to build a city where your zip code does not determine your health outcomes, housing stability, or economic power. To that end, RiseBoro reaches over 40,000 individuals each year through 80 programs divided among divisions of Housing, Health, Seniors, Empowerment, and Education. Our programs encompass senior services, health care, youth and family programming, homelessness prevention, public benefits access, adult education, arts, workforce development, worker-owned co-op development, and access to healthy food. In addition to our services, RiseBoro owns and manages over 2,000 affordable housing units, including set-aside units for veterans, people with disabilities, and formerly homeless families, and over 600 Section 202 senior housing units.

Our work is grounded in collaboration with community leaders, government agencies, private institutions, and other local stakeholders so that we may better serve historically marginalized communities that have suffered decades of disinvestment in infrastructure and human capital. We believe that housing development, community development, and service providers must be driven by local needs, informed by local partnerships, and involve neighborhood stakeholders often overlooked in the planning and development process. With your help, we can unleash the potential of communities to thrive, no matter the odds!

ESSENTIAL DUTIES AND RESPONSIBILITIES

RiseBoro is looking for a leader to build a centralized procurement function to support the growing procurement needs of the Organization. Procurement for RiseBoro involves every activity involved in obtaining the goods and services the Organization needs to support its daily operations, including sourcing, negotiating terms, purchasing items, receiving and inspecting goods as necessary, and keeping records of all the steps in the process.

The Purchasing Manager will be responsible for procuring goods and/or services for RiseBoro at a competitive rate and with suitable quality. The Manager will create and manage the procurement function for the Organization. They will also be responsible for managing risk and building a strong control environment by establishing the appropriate policy and procedures to support the business needs. In addition, they will work closely with RiseBoro Management, Department Managers, and Business Units Management to create plans, prioritize projects, negotiate key vendor agreements, manage budgets and build the processes to help us grow our Organization, exceed our business objectives, and better serve our clients/participants. The successful Purchasing Manager's will apply the best procurement and vendor management practices and business acumen while ensuring the Organization's business needs are met. Specific duties and responsibilities include:

• Collaborate with business units, divisional staff, departments, and leadership to establish RiseBoro's policies and processes to support the best-practice benefits of establishing a centralized, well-defined, high-performance procurement function
• Working with RiseBoro's finance and accounting function, develop efficiency and, where applicable, leverage technology to enhance processes supporting a streamlined procure-to-pay workstream in line with the policies and approval authorities of the Organization
• Collaborate with business units, divisional staff, departments, and leadership to identify and plan the needs and requirements for purchasing equipment, materials, services, products, and, as needed. Assist with purchasing of materials and supplies for RiseBoro Community Partnership and its affiliated entities, including Homecare, MGALP, housing affiliates, and management entities
• Effectively develop and maintain relationships with key suppliers and negotiate the best pricing and quality of services and product for all materials, equipment, services, and supplies
• Develop a process to evaluate vendor performance based on quality, timeliness and price
• Research and evaluate vendors to compare pricing and services
• Establish a solicitation policy and process for requiring, issuing, and evaluating the receipt of quotations, competitive bids, and formal RFPs for various goods and services purchasing requirements of the Organization
• Develop and implement vendor management and vendor onboarding policy and procedure and ensure data collected required by law, the Organization's guidelines and vendor management best practices are gathered, included in the Organization's vendor master records, and that all are maintained as required
• Develop vendor communications protocols, providing clear guidelines for the vendor's submission of invoices and facilitating the Organization's policies and processing requirements, taking advantage of pricing discounts for timely payment and in a form acceptable to both the vendor and the Organization
• Standardize the transactional procurement processing by systematizing the requisition and purchase order processes and leverage technology implementing the Purchase Order Module and digital workflow in the ERP (Yardi) System for use throughout the Organization
• Assist divisional purchasing staff in preparing and processing requisitions and purchase orders for services, materials, supplies, and equipment
• Effectively manage and track returned goods and vendor credits
• In partnership with the Legal department, resolve grievances with vendors and suppliers
• Continually evaluate the performance of the procure-to-pay workstream, looking for and implementing improvements to serve the Organization better
• Ensure quality of procured items and addresses problems when they arise
• Act as the Organization's representative in negotiations with suppliers or assist divisional purchasing staff
• Other related duties as assigned
• Responsible for training of all users on using the PO Module

COMPETENCIES

• Systematic understanding of procurement processes and best practices, as well as other finance and accounting functions
• Solid financial and business acumen
• High level of professional accountability and ownership
• Technology fluent:
  • ERP Accounting Systems (Yardi knowledge a plus)
  • Purchasing Systems
  • Reporting Systems
  • Banking and electronic payment systems and outsourced payment services
  • Microsoft Office Suite
• Knowledge of Non-Profit Accounting
• Ethical and ability to adhere to the highest standards of confidentiality
• Demonstrated a high degree of accuracy in all work
• Ability to adapt to pressure, work independently, proficiently, and efficiently and proven ability to meet deadlines
• Experience building a solutions-oriented, collaborative problem-solving culture, driving successful business outcomes. Demonstrated ability to build consensus among diverse groups of stakeholders
• Commitment to a workplace culture that encourages collaboration and open communication, as well as personal growth and staff development
• Commitment to working for the betterment of marginalized communities
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines
• Strong analytical and problem-solving skills
• Strong supervisory and leadership skills with the ability to effectively train others
• Strong negotiation skills

EDUCATION and EXPERIENCE

• BS/BA degree, preferably in Finance and Accounting, Business Administration, or a similar discipline and the equivalent practical experience.
• 7+ years of relevant work experience in a similar procurement function
• Experience building and maintaining close relationships with vendors and suppliers; proven contract negotiation ability and demonstrated skill at establishing procurement requirements for purchasing methods to support the Organization's business requirements and setting a fair but competitive process of requesting and analyzing quotations, competitive bids, RFPs, and contracts.
• Experience working with ERP, specifically Procurement Systems, and building a centralized procurement-purchase-to-pay workstream appropriate for an organization's needs and business requirements.
• Experience managing and developing direct reports as well as influencing and collaboratively working with and influencing indirect reports responsible for various parts of the purchase-to-pay workstream.

It is the policy of RiseBoro to provide equal employment opportunity to all employees and applicants for employment. No individual will be discriminated against on the basis of race, color, age, creed, religion, national origin, citizenship status, political or union affiliation, marital or partnership status, sex, sexual orientation or affectional preference, gender identity, familial status, genetic information or predisposition or characteristic, disability, status as a victim of domestic violence, status as a veteran or member of the U.S. military and related obligations, or any other characteristic protected by law. This policy applies to all terms and conditions of employment, including but not limited to, recruitment, hiring, job placement, compensation, benefits, training and apprenticeship, employee development, promotion, demotion, discipline, transfer, lay-off and recall, and termination. RiseBoro makes reasonable accommodations based on religion and/or disability as required by law, and requests for accommodation are to be directed to the Human Resources Department.