-9458 Reference: #116460052

Posting Date: December 13, 2022

Candidates who are blind or visually impaired and/or deaf or hard of hearing are encouraged to apply for this position and may be given preference in hiring as permitted by federal laws. Information related to disability is not required, and if disclosed voluntarily, will be used only in AIDB’s efforts to create opportunities for individuals with disabilities. Non-disclosure will not subject any applicant to adverse treatment.

POSITION: Administrative Assistant I

Talladega Regional Center | Office of Field Services

ABOUT ALABAMA INSTITUTE FOR DEAF AND BLIND

The Alabama Institute for Deaf and Blind (AIDB) is the world’s most comprehensive education, rehabilitation and service program serving individuals of all ages who are deaf, blind, deafblind and multi-disabled and their families. Founded in 1858, AIDB serves more than 36,000 infants, toddlers, children, adults and seniors with hearing and vision loss throughout Alabama each year.

Our services literally span a lifetime including five campuses in Talladega, ten regional centers located in Birmingham, Dothan, Huntsville, Mobile, Montgomery, Talladega, Tuscaloosa, Shoals, Opelika & Decatur with programs that range from early and senior intervention, traditional and nontraditional education services in residential and outreach settings and a manufacturing facility that is the state’s largest employer of adults who are blind and deaf.

ABOUT THE ROLE

Our employees are among the organization’s most valuable assets and resources. We share compassion for leveling the playing field for all. Our Mission makes AIDB a unique place to work. The Talladega Regional Center provides a continuum of services to individuals from infancy through adulthood. The Receptionist /Clerk serves is an integral part of the Talladega Regional Center team as the welcoming face for all those who visit or contact the Center. This role provides clerical support to various programs/services by demonstrating professionalism, confidentiality, time management, and problem-solving skills. The Receptionist/Clerk is responsible for routing incoming calls, messages, and guests. A key element of this role includes assisting with the daily operations of the Transportation Program as an essential service for our community.

ABOUT YOU

You will play a vital role to ensure that AIDB’s culture is reinforced and that employees feel connected, recognized and proud to be a part of the company. You will play a vital role in the lives of our consumers and be a part of the miracles that happen every day at AIDB. This will be accomplished by demonstrating flexibility, positive attitude and professional maturity.

BASIC QUALIFICATIONS

· Must possess a high school diploma or equivalent

· Must have strong communication skills, the ability to understand and follow instructions, and have excellent organizational skills

· Must demonstrate the ability to take initiative, anticipate problems, handle frequent interruptions, propose solutions, and follow through with the goals of the department

· Proficient in Microsoft Office Suite (Word and Excel), Google G-Suite including Calendar, Sheets, Docs and Drive.

· Must be professional (conduct and dress), self-motivated, have the ability to exercise sound judgement and follow-through with tasks

· Must be able to deal pleasantly and courteously with consumers, staff, visitors, etc. in a professional manner

· Must be able to deal positively with frequent interruptions

PREFERRED QUALIFICATIONS

· Experience working with individuals who are blind, low vision, deaf, hard of hearing or deafblind

PERFORMANCE RESPONSIBILITIES

· Answer incoming calls, relay messages to appropriate staff, greet consumers and visitors in a friendly manner and schedule appointments as needed

· Achieve a sign language proficiency level of SURVIVAL within the first twelve (12) months, and INTERMEDIATEwithin the first thirty-six (36) months of employment

· Monitor security cameras to assure appropriate access for visitors and consumers, and maintain a log of all visitors

· Receive transportation requests, log them onto the calendar, assign drivers and vehicles, confirm with consumers and drivers and coordinate all aspects of transportation trips

· Provide support to the TRC Transportation Program by processing ticket sales, receipts, deposits, invoices, filing records, and scheduling appointments for consumers.

· Compile necessary documents to process travel reimbursements and payroll related to the Transportation Program in a timely manner.

· Collaborate with the AIDB Transportation Department to ensure vehicles assigned to the Talladega Regional Center are routinely cleaned, stocked, serviced and have current insurance information in each vehicle.

· Enter consumer information into the database as needed for consumer demographics.

· Assist in planning and participate in regional center activities, i.e., White Cane Day, Deaf Awareness, educational workshops, social/community events, and/or statewide programs.

· Participate in training and workshops as required

· Work cooperatively as a team member to best serve consumers

· Follow all policies, rules and regulations of AIDB

· Other duties as assigned by the Regional Director.

· Upon offer of employment, the applicant must submit to a fingerprint background check at an agency designated and paid by AIDB."

SALARY: $15.50- $18.04 per hour Scale S5 Rank 31

Direct deposit is required.

260 Days

This is a non-exempt position, and is subject to overtime and/or compensatory time provisions of the Fair Labor Standards Act.

Benefits:

· Health, dental, and vision insurance available

· TRS retirement

· Deferred compensation options available

· Paid time off

DEADLINE FOR APPLICATION: January 13, 2023

Click Below to Apply:

https://al.harrisschool.solutions/AIDB/S/Application

Job Type: Full-time

Pay: $15.50 - $18.04 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: One location

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