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Interested candidates should submit: (1) a resume/C.V.; (2) one-page cover letter summarizing your experience/skills related to this position and your interests in working at our organization (BMMA, Inc.), and (3) a list of 3 professional references (this does not mean reference letters). Place all documents in a SINGLE PDF file labeled with first initial and last name, underscore, BMMAResearchAdmin (ex. JSnow_BMMAResearchAdmin), and upload it through INDEED.com no later than Feb. 3, 2023.
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Black Mamas Matter Alliance (BMMA) is a national Black women-led cross-sectoral, multi-disciplinary alliance. We center Black Mamas to advocate, drive research, build power, and shift culture for Black Maternal Health, Rights, and Justice. We envision a world where Black Mamas have the rights, respect, and resources to thrive before, during, and after pregnancy. BMMA was created out of a need to form a national voice and coordinating entity that can hold space and serve as a platform for Black women-led initiatives that are working to address the issues that impact maternal health disparities and inequities using the birth and reproductive justice, and human rights framework across all sectors. BMMA provides technical assistance, trainings, and capacity building for grassroots organizations, maternity care service providers (e.g. clinicians, midwives, doula networks and community health workers), academia, and the public health sector. We recognize that maternal mortality and morbidity is a global concern, and frame domestic maternal health policy and research within the global Black Feminist context.

The purpose of BMMA’s Research & Evaluation department is to build the evidence base in order to advance Black maternal and reproductive health through research and evaluation, utilizing BMMA’s holistic maternity care and research principles.

JOB DESCRIPTION:

The Research Administrator will work closely with the Research & Evaluation department leadership, project teams, and the Operations department to monitor expenditure of funds, comply with necessary funder and organizational reporting regulations, and overall successfully manage the administration of research and evaluation activities for the organization. Primary responsibilities include assisting with private and governmental grant proposal processes, submissions and reporting, contract development and disbursement of payments for supply vendors, project consultants and advisors, IRB submission support, and assisting with project and budget management and department work plans.

MINIMUM QUALIFICATIONS:

• A Bachelor's or Master’s degree in public health, healthcare administration, business, or other related fields.
• 2+ years’ of related work experience in research administration and project coordination, including, administering partner contracts and related documentation, and coordinating IRB/ research ethics/human subjects protection application tasks
• 2+ years’ experience working in the field of higher education, public health, human rights, social sciences and/or maternal and infant health and/or with reproductive justice focused organizations
• 3+ years’s experience with developing and monitoring budgets and financial reporting and/or experience with basic accounting in a not-for-profit organization
• Knowledge of grant management principles, including federal and state rules and regulations
• Experience with U.S. federal government grant submissions process (e.g. NIH) and related reporting, and electronic grant submission portals including eRA Commons, Research.gov, Proposal Central, etc.
• Proficiency in using Microsoft Office Suite, including Excel, Outlook, PowerPoint and SharePoint; G Suite, including Google Drive, Google Docs, Google Forms, and Google Sheets; Zoom, Teams, Slack; SalesForce, Asana; willingness to gain proficiency in other computer programs
• Ability to maintain accurate records and files electronically; Meticulous attention to detail and good organizational skills
• Ability to maintain confidentiality; use tact and discretion; and demonstrate excellent customer service skills while navigating complex projects and situations in order to come up with resolutions and meet deadlines
• Strong interpersonal skills with the ability to work well both individually and within a team
• Good judgment in asking for clarification when necessary and proactively updating supervisors on progress and problems on a timely basis
• Ability to develop and implement policies, procedures, goals, and objectives; Ability to research and establish best practices
• Ability to work well in a startup environment
• Flexibility to occasionally work evenings and weekends for core organizational programming, including but not limited to convenings, conferences, and regional summits

JOB RESPONSIBILITIES:

Support Research and Evaluation (R&E) activities:

• Assist R&E leadership with allocation of staff time and resources, including ascertaining staffing needs and providing assistance with recruitment efforts
• Work with R&E leadership in responding to inquiries regarding opportunities for collaborating with the R&E department
• Work with R&E leadership to facilitate opportunities for staff development including trainings and conference attendance

Support R&E operations:

• Support R&E leadership with department requests and communications to staff
• Work closely with Associate Director of Data Management & Analysis and Project Assistants to ensure progress in department archiving efforts and other knowledge management initiatives
• Assist in on-boarding of new staff to the department

Monitor R&E department contracts:

• Track all contracts/agreements in the R&E department
• Assist Project Director and Research Project Managers in developing new contracts that reflect current regulatory practices
• Monitor schedule of payments on all R&E department contracts
• Ensure that appropriate invoicing and financial reporting is provided by subcontracted partner organizations/consultants/advisors/vendors
• Assist Operations department staff, as needed, to prepare for any audits related to our work arrangements with partners/consultants

Support R&E grant submissions/reporting, budgeting, project management:

• Support R&E leadership in preparing and submitting grant proposals to CDC, NIH and other U.S. government agencies
• Work with proposal team to develop budgets, and convert budgets into the grant submission format
• Ensure familiarity and compliance with government funding certifications, assurances, and registrations
• Monitor schedules for grant reporting and assist with documents related to funder-requested information, progress reports/continuation proposals
• Work closely with Project Directors and Research Project Managers to ensure appropriate budgeting and management of projects
• Communicate with colleagues in the Operations department to help monitor expenditure of funds and comply with necessary reporting regulations, and plan/modify project timelines accordingly
• Work with Research Project Managers and Project Directors to obtain information necessary to inform monthly workplan changes
• Facilitate and coordinate proactive communication about projects and workplan activities within the Research department and between R&E and other departments
• Work with R&E Leadership to address competing demands on time for research staff, with the goal of ensuring quality of work and successful completion of work
• With support of Project Directors, coordinate all aspects of IRB submissions
• Provide substantive input and support to research project staff in development and revision of IRB materials
• Communicate with IRB regarding review scheduling, determination of exemptions, IRB roster updates, and additional needs
• Ensure organizational compliance with IRB-related registrations and U.S. government human subjects rules and regulations
• Perform other job related tasks or projects as assigned

COMPENSATION:
The BMMA Research Administrator is a contracted position that can transition into a full-time with benefits position. Under the contracted role for this position, the monthly contracted pay rate is within $4,800 - $5400 (salary range of $58,000 - $65,000) depending on experience.

DEADLINE: Applications will be accepted and reviewed continuously until February 3, 2023. This position will remain open until filled.

APPLICATION SUBMISSION GUIDELINES:

Interested candidates should submit: (1) a resume/C.V.; (2) one-page cover letter summarizing your experience/skills related to this position and your interests in the position, and (3) a list of 3 professional references (this does not mean reference letters). Place all documents in a SINGLE PDF file labeled with first initial and last name, underscore, BMMAResearchAdmin (ex. JSnow_BMMAResearchAdmin), and upload it through INDEED.com no later than Feb. 3, 2023.

Incomplete applications will not be reviewed.

Black Mamas Matter Alliance, Inc. (BMMA) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Job Types: Full-time, Contract

Pay: $4,800.00 - $5,400.00 per month

Benefits:

• Dental insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• research administration: 2 years (Required)
• research project management: 3 years (Preferred)
• managing government contracts: 2 years (Preferred)

Work Location: One location

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