New York Annual Conference of the United Methodist Church

Position Description

Job Title: Retreat & Registration Coordinator

Department/Area: Camping and Retreat Ministry

Reports to: Administrative Manager

Direct Reports: None

Classification: Part time, nonexempt

Summary:

Quinipet Camp & Retreat Center has a spectacular beachfront location on Shelter Island, NY, 2.5 hours east of Manhattan. The Retreat and Registration Coordinator is responsible for overseeing all aspects of retreats, including administering contracts to hiring housekeeping. Quinipet serves school groups with environmental education, and this position will coordinate programming. The position also includes overseeing camper registration. There is an opportunity to assist with grant writing and fund development depending on the candidate’s skill set. The successful candidate has a positive personality and the ability to build meaningful relationships with retreat guests and camper families. Skills should include computer proficiency, database management, and marketing. This is a full-time salaried position that offers competitive benefits and private housing.

Principal Duties or Tasks:

• Serve as the primary point of contact for retreat groups and camper families; build and maintain strong contacts and relationships.
• Oversee all aspects of retreat bookings; administer contracts, supervise housekeeping, maintain ongoing communication, coordinate with the Property Manager and Food Service Director.
• Coordinate programming for school group environmental education, including hiring outside providers.
• Oversee camper registration, including billing and communication.
• Strategically improve and increase retreats, including new and returning groups.
• Assist with fund development and grant writing.
• Develop and oversee related budgets and reports.
• Share general office duties, including answering emails, handling phone calls, and providing support for summer camp.
• Assist as needed in driving 12-passenger van and leading initiative activities.
• Attend appropriate meetings as assigned.
• Participate in training and continuing education as needed to develop skills and maintain best practices.
• All other duties as assigned.

Qualifications:

• Bachelor's degree in related field is preferred.
• Demonstrated skills in organization, priority management, and project completion.
• Positive personality with ability to build meaningful relationships and project enthusiasm to guests and staff.
• Ability to work collaboratively to achieve goals and objectives.
• Demonstrated administrative and office management skills.
• Demonstrated ability to communicate clearly and concisely both verbally and in writing.
• Experience developing and monitoring budgets.
• Proficient in computer skills, including Microsoft Office and data management.
• Must be in excellent health and have the ability to lift 25 pounds unassisted.
• Possess a valid driver's license and be capable of driving a 12-passenger van.

Job Type: Full-time

Pay: $22.00 - $28.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Shelter Island Heights, NY 11965: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Work Location: One location

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