Bilingual Office Manager

Recruitment #: S22108

Review Date: Immediate review | Open until filled

Department: Human Resources

Salary Rate: $48,590 - $53,990

Position Summary:

The Bilingual Office Manager position is responsible for organizing and coordinating the office administration procedures, in order to ensure organizational effectiveness and efficiency. They are responsible for the salary administration for all non-faculty employees. They are also responsible for developing intra office communication protocols, streamlining administrative procedures, inventory control and delegation. They must ensure that procedures are organized, correspondences are controlled, filing systems are up to date and efficient.

For the complete position description, which includes knowledge areas and preferred qualifications, visit https://wou.edu/hr/files/2023/01/Position-Description_E99237_Unclassified-Office-Manager-Updated-for-Recruitment-12.19-1.pdf.

Minimum Requirements:

● An Associate’s degree AND five years of progressive experience in office administration; OR a bachelor degree AND 2-3 years of progressive experience in office administration

● Bilingual in Spanish

● Has the ability to act as a Notary Public within 30 days of hire

● Office Management experience

● Excellent computer skills, including a high degree of proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and Adobe

● Professionalism in communication

● Must be detail oriented and able to work with set deadlines and set priorities

● Must be able to exercise initiative and judgment to accomplish assignments under general supervision

Women, Black, Indigenous and People of Color, veterans, people who identify as LGBTQ+, and people with disabilities are highly encouraged to apply for this position, even if they do not meet qualifications exactly as listed. We are most interested in finding the best person to fulfill this role within our university community, and that candidate may be someone with transferable skills and experience rather than exact qualifications.

Western Oregon University only considers visa support for Tenure Track employees placed in specialized positions that are continuing regular university appointments for multiple years.

Required Application materials: You may submit all materials online at www.wou.edu/prostaffapp

1. WOU Employment Application form available at https://wou.edu/hr/employment/employment-application-form-faculty-unclassified-professional-positions/ - unclassified/faculty

2. Cover Letter that addresses your qualifications for the position.

3. Resume

Additional Application information:

Contact information for three professional references will be requested from finalists.

Background/Education Check:

A criminal background check will be completed as a condition of employment. Education checks are processed for positions requiring a formal degree as a minimum requirement.

Employee COVID-19 Vaccine Requirement:

All WOU students and employees are required to be fully vaccinated against COVID-19. All newly hired employees must meet the vaccination requirement or file an exemption prior to their first day of employment.

Benefits:

Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities. http://www.wou.edu/hr/benefits/

Equal Employment Opportunity:

Western Oregon University is an equal opportunity employer that is committed to diversity, equity and inclusion in the workplace. We celebrate our inclusive work environment and encourage people of all backgrounds and perspectives to apply. We embrace our differences, and know that our diverse team is a strength that drives our success.

Accommodation Requests:

Western Oregon University is committed to developing a barrier-free recruitment process and work environment. If you require any accommodations, please email us at employment[at]wou.edu and we will work with you to meet your accessibility needs.

Please note that due to the volume of resumes received, we are unable to contact each applicant regarding the status of each position or reply to candidates' inquiries via phone or email.

Job Type: Full-time

Pay: $48,590.00 - $53,990.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Monmouth, OR 97361: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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