SECRETARY SPECIALIST

- Agency Only -

Opening Date: May 17, 2023 Closing Date: May 31, 2023

Location: Augusta Position #: 07200-0211

Position Type: Permanent Full Time Class Code: 6586

Grade/Salary: 20 (Confidential) $43,118.40 - $59,612.80 Annual Salary

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PURPOSE OF THE ORGANIZATION: The Department of Marine Resources (DMR) is established to conserve and develop marine and estuarine resources; to conduct and sponsor scientific research; to promote and develop the Maine coastal fishing industries; to advise and cooperate with local, state, and federal officials concerning activities in coastal waters; and to implement, administer, and enforce the laws and regulations necessary for these purposes.

DMR provides leadership in marine policy, the management of marine resources, the development of sustainable marine resource-based business, and the protection of the marine environment. We do this work while providing the highest quality of public service where all people are treated as customers. To achieve our vision, we in the Department value a work atmosphere where everyone is treated with mutual trust, respect, honesty and integrity. This is a high energy office where open communication with staff and the industries we support and regulate is valued.

DMR promotes involvement with the work force; teamwork to improve the cooperative work atmosphere and quality of service that we provide; continuous improvement by promoting creativity, motivation, and cooperation; and professionalism by our commitment to personal responsibility and accountability.

ROLE OF THE POSITION: This position provides complex administrative and secretarial support to the Commissioner, Deputy Commissioner, Director of State Marine Policy, and the Director of External Affairs. Responsibilities include oversight of the Commissioner’s schedule, receiving and appropriately directing communications through the Commissioner’s office, facilitating communications across Bureaus as necessary, and completing a variety of administrative tasks as assigned, including Freedom of Access requests, Lobster license entry, and organization of meetings across the state related to the business of the Commissioner’s office. This position serves as one of the first point of contacts for the for the general public, the fishing industry, the Legislature, and the Governor's Office.

MINIMUM QUALIFICATIONS: Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a proficient knowledge of the principles and practices of office processes and administrative functions to perform advanced secretarial tasks in assisting management with statewide programs and policies, and 2) the ability to use independent judgment, initiative, and decision-making on complex administrative matters. All positions in this classification assume the qualifications of: Secretary and Secretary Associate.

APPLICATIONS MUST BE RECEIVED BY:
May 31, 2023

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No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

• Work-Life Balance – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
• Health Insurance Coverage– The State of Maine pays 85%-100%of employee-only premiums ($9,893.52-$11,057.52 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
• Health Insurance Premium Credit– Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
• Dental Insurance– The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
• Retirement Plan– The State of Maine contributes at least 17.80% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
• Gym Membership Reimbursement– Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
• Health and Dependent Care Flexible Spending Accounts– Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
• Public Service Student Loan Forgiveness– The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
• Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
• Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
• Voluntary Deferred Compensation– Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
• Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Maine State Government is an Equal Opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide reasonable accommodations to qualified individuals with disabilities upon request