SUMMARY

Residential program for adult residents which are state inmates classified to a work release/substance abuse/special needs program. Secretary and Facility Monitors are accountable to carry out assigned duties relating to the security of the residence and residents while following establish protocols and procedures approved by NJAC and the NJ Department of Corrections.

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to:

· Serve under the supervision of the Program Supervisor or designee to handle all clerical functions of the site office, as well as secretarial and administrative assistance to the Program Supervisor.

• Perform all administrative activities required to ensure thorough and efficient functioning of site.
• Perform general secretarial duties.
• Coordinate general intra- and inter-office functions.
• Sort and direct incoming and outgoing correspondence.
• Perform typing, enter time sheets, and maintain all files
• Schedule meetings and appointments.
• Serve as receptionist to greet and direct visitors.
• Stay current with ACA and PREA Requirements
• Complete required annual training in compliance with due dates

· Perform Accountability Duties:

o accounting for each resident in the facility and in the community on a “real time” basis;

o ensuring the safety and security of staff and residents in the Facility;

o providing supervision and surveillance of the residents, staff and visitors as well as the facility perimeter;

o ensuring that contraband is not brought into the facility;

o conducting facility searches;

o conducting urine monitoring;

o monitoring entry and egress of all residents and visitors.

• Perform other duties as assigned.

PROFESSIONAL RESPONSIBILITIES:

· Attend and participate in staff meetings.

· Provide accounting worksheets as required.

· Attend and participate in division and staff training opportunities.

· Attend and participate in community events and meetings.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Experience

· Supervision responsibilities include: Residential clients

Education

· High School Diploma or G.E.D. Minimum typing skills 65 wpm. Relevant work experience with human service clients preferred.

Clearances

· Successfully pass Criminal, Education, Substance Use Testing and Driver Background checks conducted by the Organization and Funder

· Maintain background free of infractions which may result in the termination of employment

· Have access to an insured, registered vehicle preferred

· Possess a valid Driver’s License

Knowledge, skills and abilities

· Knowledge of client groups and/or issues related to the program area

· Working with addictive personalities; a basic understanding of human behavior; and utilizing group dynamics to address special needs populations.

Proficiency in the use of computers for:

· Word processing

· Simple accounting

· Spreadsheets

· E-mail

· Internet

· Client Tracking Software

Personal characteristics

Should demonstrate competence in some or all of the following:

· Ethical Behavior:

o Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization

· Build Relationships:

o Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.

· Communicate Effectively:

o Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

· Creativity/Innovation:

o Develop new and unique ways to improve operations of the programs and to create new opportunities.

· Focus on Client Needs:

o Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters.

· Foster Teamwork:

o Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

· Lead:

o Positively influence others to achieve results that are in the best interest of the organization.

· Make Decisions:

o Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.

· Organize:

o Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.

· Plan:

o Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.

· Solve Problems:

o Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations to the direct supervisor and/or resolve the problem.

Working Conditions

· Typically an office and residential program environment, but the mission of the organization may sometimes take them to nonstandard workplaces.

· A standard work week, but may be required to work some evenings and weekends to monitor program activities.

· The employee in this position may be required to lift up to 25lbs., stand, walk, reach with arms and hands, climb or balance, use fingers, stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job: utilize stairs

· Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

ASSOCIATION PHILOSOPHY:

All Association employees must be committed to the New Jersey Association on Correction’s philosophy: To promote social justice and human dignity in the policies and institutions which govern offenders and victims of crime through educational, legislative and rehabilitative programs.

The New Jersey Association on Correction is an Equal Opportunity/Affirmative Action Employer and will consider all qualified applicants without regard to race, color, religion, sex, national origin, lawful political affiliation or group membership, physical handicap, age, marital status, sexual orientation, prior involvement in the criminal justice system, off the job lawful activities or physical appearance.

Job Type: Full-time

Pay: $16.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
Full Vaccination

Ability to commute/relocate:

• Trenton, NJ 08609: Reliably commute or planning to relocate before starting work (Required)

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 2 years (Preferred)

Work Location: One location

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