Who we are:

TheraTree is a pediatric therapy practice in Western Kentucky who is committed to growing minds, bodies, and spirits through Occupational Therapy, Speech Therapy, Physical Therapy, Behavioral Therapy, and Mental Health Therapy. We're out to create thriving children who's voices are heard, bodies that move, they are independent experiencing a life they love, and are in turn an inspiration for what is possible in life.

Senior Executive Specialist Purpose:

To facilitate the CEOs capacity to generate a community in alignment with the companys purpose such that this community is organized in a legal, solvent, expanding therapy practice where all members produce their products in high quality and quantity thus fulfilling families and children accessing happy, healthy, well-balanced lives.

Valuable Final Product:

A CEO who is so incredibly efficient and freed up can produce a viable, expanding well managed, and productive therapy practice

Skills & Qualities of Senior Executive Assistant

Confident & outgoing

Enthusiastic and empowered in life

Demonstrates consistent work behaviors

Attention to details

Effective and efficient problem solver

Excellent attendance and punctuality

Demonstrates safe behaviors and responds with the correct level of urgency

Flexible with and adapts quickly to changes at a moment's notice

Exhibits responsibility and professionalism

Maintains excellent ethics and integrity

Thrives in an intense, fast-paced environment

Personally aligned with the companys mission

Able to professionally represent the company to the community

Excellent writing, editing, grammatical, organizational, and research skills

Demonstrates respect for diversity and inclusion

Excellent organization skills

Can prioritize tasks and manage the time accordingly

Driven to meet goals/targets

Follows through on all programs, projects, and tasks

Desire to learn and advance skill set

Takes responsibility for professional competence

Maximizes all learning experiences

Shares knowledge with others in divisions

Extremely savvy with all technology including the following:

• Social media platforms
• Objective Management Suite
• EMR Statistics and Insights
• Programs such as email, word, excel, PowerPoint
• Prezi Presentations

Duties & Responsibilities of Senior Executive Assistant

Responsible for providing comprehensive support to the CEO

Reports directly and only to the CEO

Works directly with senior-level staff and HR

Maintains an excellent understanding of the roles and responsibilities of:

• CEO
• Members of the Executive Council directly overseen by the CEO
• Members of the Advisory Council directly overseen by the Executive Council
• All posts in the organization

Meets the wants and needs of the CEO

• Aware of CEOs wants and needs
• Understands CEO's personal and professional priorities
• Anticipates CEOs needs in advance
• Readily available for any task needed completing by the CEO
• Conserves CEOs time by reading, researching, collecting and analyzing information as needed

Incorporates leadership skills into daily activities

• Facilitates the mission and vision of the company
• Flexible in work schedule and travel
• Leads by example by attaining ladder levels

Strategic Integrity

• Writes Administrative Scale as directed by CEO
• Assigns and meets deadlines for programs, projects, and tasks
• Understands, follows, and enforces all Policies and Procedures
• Writes and submits policies, procedures, and hats for approval to the CEO
• Understand Company Statistics
• Creates spreadsheets
• Enforces daily, weekly, monthly, and annual targets to ensure annual goals are met
• Statistics are entered timely, accurately, and completely

Understands all the products and sub-products of every post in the organization

Maximizes Productivity through statistical tracking

• Establishes a reality of production levels with staff by communicating targets, goals, and progress

Ensure weekly conditional formulas are established by management

• Reviews battle plan in advance of meeting
• Ensure executives correctly apply working conditions and formulas to divisions/posts to increase statistics
• Activity coordinates a plan for stats through executives

Coordinates resources on behalf of the CEO such that Executive team is:

• Well-educated on their hat and how their role affects the function of the company
• Easily managed due to being effective directors and clearly defined
• Motivated and striving for maximum professional knowledge

Organizes performance reviews for Executives

Organizes meetings

• Reviews CEOs personal and work schedules
• Schedule meetings on the EMR schedule such as Executive and Advisory Council Meetings
• Briefs CEO on meeting information and topics ahead of time with recommended strategies

Manages CEOs time

• Ensures the CEO is always on time
• Completes follow-ups and confirms meetings of CEOs to prevent no shows
• Screens for double bookings and schedule errors

Handles CEOs personal tasks such that their time and production is maximized

• Placing orders (Ex. coffee, meal delivery, groceries, retail etc)
• Makes personal appointments (Ex. doctor appointments, dinner reservations, personal trips etc)
• Personal, family, and holiday arrangements
• Schedules repairs and transportation for auto and/or home services

Coordinates Travel

• Constantly aware of the CEO's travel plans
• Understanding annual conferences and events including but not limited to: AOTA Conference, Peds-a-palooza, ISIC Symposium and others
• Is aware of and tracks registration dates and schedules
• Seeks and applies discounts
• Requests availability information and confirms before booking travel
• Registers for events and conferences on behalf of CEO
• Books hotel, flights, car rentals, ground transportation, and restaurant reservations on behalf of CEO
• Uses the correct credit card to maximize benefit points
• Creates detailed travel itineraries that allow for adequate time to travel
• Travel apps are utilized for tickets with photo back-up
• Willing to travel with the CEO in order to assist with events
• Ensures CEOs basic needs are met at all times
• Organizes fun activities and runs errands

CEOs Communication

• Is the primary point of contact for all communication with the CEO
• Extremely quick and responsive to all communication
• Uses discretion, confidentiality, and good judgment to handle C-Level matters
• Determines appropriate course of action, referral, or response reflecting CEOs style and organization policy
• Maintains CEOs image in the highest professional light
• Management communication through:
• Filtering and screening communication
• Responds to communication on behalf of the CEO
• Proofreads for grammar and errors
• Manages
• Emails
• Text Messages
• Phone Calls
• Social Media
• Company-wide memos

Creates, designs, and prepares professional and engaging digital and printed communication

• Information is:
• Clear, easy to read, to the point
• Error-free
• Includes references in correct format

Contributes to CEOs Public Relations

• Communicates one consistent message is going out for the company
• Ability to start and foster relationships with others directly and in pursuant to CEOs duties
• Makes appearances at events and networks with excellent PR
• Manages CEOs contacts
• Memorizes key people, faces, facts, and feeds information to CEO + others to improve PR
• Listens for opportunities
• Collaborates efficiently with others to produce a high-quality product in a quick time frame

CEOs records kept and supplies maintained:

• Writes down information as dictated by CEO and implied
• Organizes information
• Submit information to staff, public members, and/or institute
• Keeps expense reports and receipts and submits to bookkeeping

What youll love about us....

Our Investment in You

Stable Base pay

We help you plan, track, and achieve bonuses

Health Benefits

Retirement Plans

Paid Time Off

Paid Continued Education

We Grow Your Skill Set

Paid Management Training

Mentorships Available

Educational Data-based

Opportunities To Shine

Leadership Bonuses reward your investment in others

Opportunities to mentor and educate others and be rewarded

Give back with us through community engagement

• Medical
• Retirement Savings
• Paid Continuing Education