Senior Secretary Job at Texas State University
Texas State University San Marcos, TX 78666
$2,750 a month
Posting Information
Posting Information
Posting Number
2023567
Posting/Functional Title
Grant Senior Secretary
University Pay Plan Title
Grant Senior Secretary
Location
San Marcos
Department
Talent Search - San Marcos (TS-SM)
Recruitment Type
Open to All
Job Type
Full-Time
Monthly Salary
$2,750.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- High school diploma or equivalence.
- Experience in secretarial or administrative work.
- Ability to organize and prioritize tasks in accurate and timely manner.
- Ability to coordinate a variety of work activities and work as part of a team.
- Ability to manage multiple deadlines, tasks, projects, and assignments with minimal supervision.
- Experience with fiscal and/or budget management.
- Ability to effectively communicate verbally in a courteous manner with internal and external contacts.
- Ability to communicate effectively both orally and in writing.
- Ability to develop and maintain accurate and comprehensive records and files.
- Skilled in operating office equipment, including copiers, fax machines and multi-line telephones.
- Ability to operate a personal computer with Microsoft Windows and Office software, including Outlook, Excel, PowerPoint, Publisher, and Word.
Preferred Qualifications
- Bachelor’s degree preferred.
- Two years experience in complex secretarial or administrative work in a fast-paced environment.
- Experience working with federally funded programs or projects, particularly those involving college students.
- Applicants who have succeeded in overcoming obstacles like those encountered by the Student Support Services program population.
- Bilingual candidates with Spanish proficiency.
- Experience working with SAP to reconcile budgets, enter purchase orders, requisitions, and other financial documents.
- Experience with Excel worksheets to manage budgets, including formulas and complex data analysis.
- Willingness to work occasional nights and weekends.
- Commitment to student community of inclusiveness, diversity, and social justice.
Job Description
- Reports to the Talent Search – San Marcos Director. The Grant Secretary is responsible for oversight of administrative operations of the Talent Search program.
- Performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff.
- May be required to work occasional nights and weekends.
- This target school are located in San Marcos, TX and the position may require frequent travel various training and meetings. Applicant must have reliable transportation and be willing to travel on a regular basis.
- Continuation of this position is contingent on satisfactory performance and project funding.
- Employment with Texas State University is contingent upon the outcome of a criminal history background check.
Job Duties
Reports to the Talent Search-San Marcos Director. The Grant Secretary is responsible for oversight of administrative operations of the Student Support Services program. Performs a variety of confidential and complex administrative duties requiring independent judgment and initiative in support of the Director and program staff. May be required to work occasional nights and weekends.
The program is located on the Texas State campus in San Marcos, TX. Applicant must have reliable transportation and be willing to travel on occasion. Continuation of this position is contingent on satisfactory performance and project funding. Employment with Texas State University is contingent upon the outcome of a criminal history background check.
Additional Information to Applicants
Job Open Date
05/15/2023
Job Close Date (posting closes at midnight)
Open Until Filled
Yes
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standards system.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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